Part-time Administrative Assistant II, Automotive (9 month)

CHESS • Farmington, NM

5d • Onsite

About The Position

This 9 month, part-time position is responsible primarily for providing administration support for the operations of Automotive Technology.

Requirements

• Knowledge of modern office practices and procedures.
• Knowledge of college and department policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a computer, scanner, and copier.
• Skill in oral and written communication.
• Must have excellent customer service skills.
• Knowledge and level of competency commonly associated with completion of specialized training in the field work, in addition to basic skills typically associated with a high school education.
• Familiar with Outlook, Microsoft Word, Excel, Canvas, Social Media applications.
• Sufficient experience to understand the basic principles relevant to the major duties of the position or having had a similar position for one to two years.
• The following REQUIRED documents must be submitted with application in order to be considered. Upload all required documents under the Application Questions 2 section for "Additional Documents Required".
• Cover Letter (Required)
• Curriculum Vitae (CV) or Resume (Required)
• List of 3 Supervisor References. (Required)

Nice To Haves

• Letters of Recommendation (Optional)

Responsibilities

• Answers telephone and greets visitors; provides Automotive Technology program information and assistance; refers to appropriate personnel; takes messages, and makes appointments.
• Makes copies when needed.
• Answers questions from students regarding program information.
• Sends out program information and brochures.
• Maintains assigned office hours.
• Processes travel for Trades and Technology employees.
• Processes “P” card reconciliations received on the 28th of each month.
• Assists in sorting and distributing incoming mail.
• Sets up Automotive Skills USA in November of each year which includes creating certificates and the invitation letter.
• Provide support to seek sponsors for lunch & prizes.
• Sets up Graduation Dinner in May of each year which includes ordering tables, chairs, food, plaques and creates the graduation programs and name plates, etc.
• Assist in the scoring process
• Assists in the ASE & TTEN Accreditation process
• Arrange advisory committee meetings, take minutes and distribute to members.
• Maintain social media blog for Automotive.
• Assists with recruiting efforts for the Automotive Programs.
• Updates recruiter materials when needed.
• Assists in follow-up of possible automotive students.
• Assists with annual equipment inventory.
• Updates worksheets, curriculum, faculty test, etc.
• Cross-train with the School Operations Coordinator to assist during absences.
• Assists the Trades and Technology School Operations Coordinator when needed.
• Performs other duties as assigned.

Benefits

• Excellent medical, dental and vision coverage options
• Generous paid leave plans and holiday pay
• Public Employee Pension Plan (NMERB)
• Optional 403 (b) Tax Deferred Annuities, 457 and Roth Plans
• Flex Spending accounts
• Life and Disability coverage
• Employee Wellness Incentives
• Employee Assistance Program
• Tuition waiver
• Free SJC Gym Membership
• Free Library services

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED