Administrative Assistant 2- Strategic Planning Office

Beth Israel Lahey Health•Danvers, MA

20d•$22 - $29•Remote

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. This position is a primarily remote position, with sporadic time needed on-site in Charlestown, MA The Administrative Assistant II supports Beth Israel Lahey Health (BILH) by providing administrative, calendar management, and department project support that enables the teams to develop and implement strategic growth plans for the system and its business units. Serves as the key liaison for System Services departments. Work involves an extensive amount of coordination with external partnerships and constituents, as well as highly confidential strategic information. Job Description: Essential Duties & Responsibilities including but not limited to:

Requirements

Associate's Degree or equivalent.
5+ years of progressively advancing experience as an administrative assistant/coordinator
Skill in organizing resources and establishing priorities
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues
Superb communication, listening, relationship-building, and follow through skills are necessary
Ability to work effectively within a large and complex organization, with a wide range of constituencies in a diverse community.
Ability to foster a cooperative work environment
Advanced skills with Microsoft applications, including Outlook, Word, Excel, and PowerPoint
Demonstrated experience in budget preparation and fiscal management
Ability to use independent judgment and to manage and impart confidential information
Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

Responsibilities

Serves as the primary point of administrative contact with other departments across BILH and within each business unit relative to calendar management and other administrative tasks.
Coordinates meeting set-up, as required, including securing meeting space, notifying attendees, arranging for audio-visual resources, and tracking attendance.
Accesses or otherwise keeps abreast of the schedules of Managers and Directors in the Department.
Assists in the project management, coordination, supervision, and completion of special department projects and events, which may include research, surveying, database management and reporting, and support for implementation of system-wide policies and procedures.
Supports departmental fiscal management by overseeing office accounts and monitoring expenditures.
Develops and maintains budget log. Coordinates invoices on a weekly basis.
Serves as liaison to the Accounting/Finance department regarding departmental expenses.
Serves as point of contact for vendors in terms of securing appropriate documentation for legal review processes and accounts payable processing.
Complies with all Beth Israel Lahey Health policies, as well as those of Beth Israel Lahey Health affiliates, providers, networks, etc.
Complies with behavioral expectations of Beth Israel Lahey Health.
Maintains courteous and effective interactions with colleagues and patients.
Demonstrates an understanding of the job description, performance expectations, and competency assessment.
Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.
Participates in departmental and/or interdepartmental quality improvement activities.
Participates in and successfully completes Mandatory Education.
Performs all other duties as needed or directed to meet the needs of the department