Administrative Assistant II - 529043
About The Position
The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc. Prepares reports, handle office administration, set up and maintain files, and attend meetings. Assists with the event planning from inception to day-of logistics. The position will be responsible for budgetary information and serve as a liaison between the Director and the Accountant.
Requirements
- High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
- Effective communication, interpersonal, and organizational skills.
- Ability to work with professional staff and student interns.
- Ability to make sound decisions in a fast-paced environment.
- Goal-oriented, able to multitask, prioritize, and manage time effectively.
- Self-motivated and self-directed.
- Comfortable in both leadership and team-player roles.
- Working knowledge of various computer programs with proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
- Must possess knowledge of federal and state grant management practices and budget management practices.
Nice To Haves
- Experience with Google Apps for business
- University Banner 9 system, and University contract management systems preferred.
Responsibilities
- Provides administrative support for the operations of unit.
- Performs moderately complex and well documented administrative tasks.
- Acts as office liaison/receptionist.
- Receives and routes phone calls, emails, and/or guests.
- Maintains files and enters data.
- Drafts and sends communications on supervisor/departmental staff behalf.
- Reconciles P-Card/Concur for other staff/faculty against departmental budget.
- Performs some simple budget monitoring/entry.
- Operates standard office equipment such as personal computers, copiers, fax machines, etc.
- Prepares reports
- Handles office administration
- Sets up and maintains files
- Attends meetings
- Assists with the event planning from inception to day-of logistics.
- Responsible for budgetary information
- Serves as a liaison between the Director and the Accountant.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
