Administrative Assistant II - 529043
About The Position
The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Requirements
- High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
- Effective communication, interpersonal, and organizational skills.
- Ability to work with professional staff and student interns.
- Ability to make sound decisions in a fast-paced environment.
- Goal-oriented, able to multitask, prioritize, and manage time effectively.
- Self-motivated and self-directed.
- Comfortable in both leadership and team-player roles.
- Working knowledge of various computer programs with proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
- Must possess knowledge of federal and state grant management practices and budget management practices.
Nice To Haves
- Experience with Google Apps for business University Banner 9 system, and University contract management systems preferred.
Responsibilities
- Prepares reports
- Handle office administration
- Set up and maintain files
- Attend meetings
- Assists with the event planning from inception to day-of logistics
- Responsible for budgetary information
- Serve as a liaison between the Director and the Accountant
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
