Administrative Assistant II

McCormick Taylor • Philadelphia, PA

38d • Hybrid

About The Position

McCormick Taylor, Inc. is a full-service professional services consulting firm providing creative design, planning, and environmental solutions to the challenges of everyday life. Since 1946, we’ve focused on our relationships with people - our employees, our clients, and the communities we serve. Our company culture matters because our people matter. We strive to create pathways for career advancement that suit the individual. We embrace the cultural shift toward a greater work-life balance. McCormick Taylor has an immediate opening for an Administrative Assistant on our Administrative Team. The ideal candidate will take pride in keeping operations smooth, communication clear, and priorities aligned. We are looking for a self-starter who is comfortable assisting teams in a hybrid work environment with the ability to work effectively independently and as part of a team. Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

• Hybrid work environment with a minimum of one day per week in our Philadelphia office. Staff may be required to be in office more frequently during training, for meetings, or to help with specific projects.
• This is a 40-hour per week position and requires availability during our core business hours of 8 am – 5 pm.
• 4-7 years of administrative experience in a professional office or virtual setting.
• High level of proficiency in MS Office Suite, including Word, Excel, and Outlook is required.

Nice To Haves

• Bachelor’s degree preferred.
• Familiarity with Microsoft Teams and SharePoint desired.
• Knowledge of Deltek VantagePoint or previous experience navigating ECMS is a plus.

Responsibilities

• Effectively interact with both external and internal clients using excellent organizational, communication and problem-solving skills.
• Compile and QC expense reports for various groups virtually.
• Assist our project managers with drafting documents, completing reports, data entry, form submittals, amendments, and supplements.
• Proofread and assists project managers with data entry, formatting, and quality assurance for documents.
• Answer virtual phone queues and assist callers with inquiries on a shared basis with our administrative team.
• Coordinate event registrations, membership renewals, and travel arrangements for staff, while maintaining complete and accurate records in our database.
• Assist with large printing and mailing projects for clients.
• Attend marketing and project meetings to assist with follow ups and meeting minutes.
• Perform special administrative projects as needed, as part of our helpdesk platform.

Benefits

• We offer an unparalleled, comprehensive benefits package—including no-deductible medical plans, free vision and dental plans, programs to enhance work-life balance, and flexible and hybrid work schedules.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level