Administrative Assistant II

GENESIS ENERGY, LLC•Houston, TX

16h

About The Position

Genesis Energy, LLC is an affiliate of Genesis Energy, L.P. a publicly traded, master limited partnership headquartered in Houston, Texas. We provide critical pipeline infrastructure supporting long-lived, world-class developments in the Gulf of America. Our business also includes a diversified suite of Jones Act compliant marine transportation equipment used to transport crude oil and intermediate refined products along the Gulf and East Coast, and major river systems, the production and marketing of other specialty chemicals with no known substitutes and an increasingly integrated portfolio of onshore crude oil pipelines and terminals along the Gulf Coast. Key Duties: Responsible for providing administrative support services to a manager and/or an organizational department under general supervision.

Requirements

High School Graduate or GED
Minimum three years’ clerical and/or administrative experience in an office environment
Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
Ability to perform work accurately and thoroughly
Strong organization skills
Ability to effectively build relationships with customers and co-workers
Strong verbal and written communication skills

Responsibilities

Perform word processing duties including typing of reports, memos, and assists in editing of regulatory manuals.
Proofread all prepared documents for spelling and typographical errors.
Prepare and generate various routine reports as assigned, following directions for format and layout. Ensure reports are distributed to all required individuals.
Create documents, graphs and/or charts for various projects using word processing, spreadsheet and/or presentation software.
Coordinate Facility maintenance with approved contractors as requested
Establish and maintain filing systems for various files and records, some of which may contain confidential or proprietary information. Routinely file and/or scan all documents.
Organize and communicate meeting requests. Coordinate schedules of meeting attendees, set up meeting times and secure meeting rooms. May create meeting agendas, take minutes and distribute information to meeting attendees.
Assist in the administration of various departmental programs which may include tracking, maintaining, processing and/or reporting data related to departmental operations, sales, inventory, purchasing, safety, or customer account information.
Assist in maintaining the departmental timekeeping records for payroll purposes and tracking HOS reporting. Assigning Timecards as needed.
Maintain office supplies/Ordering additional supplies as needed from approved vendors
Prepare and assign trainings under a SME’s direction. Assigning and tracking the completion of the training and the records associated to it.
Prepare requisitions to be approved in Oracle.