Administrative Assistant II - (Medical Examiner%27S Office) - Afscme 1276
About The Position
Under the general supervision of the senior leadership, Administrative Assistant II functions as timekeeper and processes payroll for the Office of the Medical Examiner. Reviews time sheets, work schedules, and requests for time for completeness and accuracy. Maintains records of absenteeism and tardiness to ensure proper docking where appropriate. Provides health insurance and payroll paperwork to new employees at the start of their employment and prepares and completes paperwork for employee’s exit interview. Maintains confidential personnel records for all employees of the Office of the Medical Examiner, when directed by senior leadership. Performs duties such as typing, filing and answering the telephone.
Requirements
- Possession of a High School Diploma or G.E.D. test certificate.
- Two (2) years of work experience performing general timekeeping duties is required.
- Thorough knowledge of the operations, policies, procedures and practices of the Office of the Medical Examiner.
- Skill in the use and application of basic mathematical skills and calculations relative to office bookkeeping and statistical records.
- Ability to handle intermediate to advanced timekeeping matters and maintain personnel records in an unbiased and confidential manner.
- Proficiency in Microsoft Office Suite.
- Skill in preparing documents and forms.
- Skill and accuracy in the organization and maintenance of extensive files.
- Ability to pay attention to variable detail, proof, verify and edit complex data, transcribe and cross reference data from computers and documents.
- Ability to follow-up in a thorough and timely manner on assignments and unresolved business.
- Skill and accuracy in the organization and maintenance of extensive files.
- Good communication skills: ability to gather information from others and make inquiries.
- Skill in the operation of standard office equipment.
- Ability to convey information and explain or describe basic office policy and procedure to others in person or by telephone.
- Ability to coordinate, multi-task and perform well under pressure; ability to relieve higher-level secretarial or administrative staff.
Responsibilities
- Functions as timekeeper and processes payroll for the Office of the Medical Examiner
- Reviews time sheets, work schedules, and requests for time for completeness and accuracy
- Maintains records of absenteeism and tardiness to ensure proper docking where appropriate
- Provides health insurance and payroll paperwork to new employees at the start of their employment and prepares and completes paperwork for employee’s exit interview
- Maintains confidential personnel records for all employees of the Office of the Medical Examiner, when directed by senior leadership
- Performs duties such as typing, filing and answering the telephone
Benefits
- Medical, Dental, and Vision
- Basic Term Life Insurance
- Pension Plan
- Deferred Compensation Program
- Employee Assistance Program
- Paid Holidays, Vacation, and Sick Time
- You May Qualify for the Public Service Loan Forgiveness Program (PSLF)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
