Administrative Assistant II - Housekeeping

Hard Rock Hotel & Casino Ottawa • Tampa, FL

17d • Onsite

About The Position

The Administrative Assistant II is responsible for coordinating office activities including scheduling appointments, delegating work, providing information to callers, taking notes, and otherwise relieving the Department Head of clerical administrative and business related details Essential duties include, but are not limited to: Takes notes on computer and/or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed Establishes, maintains and, when necessary, revises department filing system Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management. Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs Maintains calendar for the Department Head, regularly arranging meetings, conferences, and appointments. Arranges hotel and travel accommodations Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries, delegates items to subordinate managers and forwards appropriate items to the Department Head Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc. Records Minutes of staff meetings; distributes to appropriate personnel Promotes positive public/employee relations at all times Maintains a clean, safe, hazard-free work environment within area of responsibility Performs all other related and compatible duties as assigned Assist with budget, P & L preparation, and CAPEX Ordering supplies, process invoices and following up with Vendors on open orders and requests Brand standards compliance for Hotel Operations

Requirements

• One (1) to two (2) years of related experience required
• High School diploma or GED required, some college preferred
• Must be computer literate.
• Proficient experience with Microsoft Office (Outlook, Work, Excel, PowerPoint, preferred
• Ability to solve practical problems and deal with a variety of situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or Tribal/governmental regulations
• Ability to write reports, business correspondence and procedure manuals
• Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public
• Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc.

Nice To Haves

• Prior casino or hospitality executive admin experience preferred

Responsibilities

• Takes notes on computer and/or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters
• Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed
• Establishes, maintains and, when necessary, revises department filing system
• Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management.
• Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations
• Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs
• Maintains calendar for the Department Head, regularly arranging meetings, conferences, and appointments.
• Arranges hotel and travel accommodations
• Opens and reviews all mail directed to the Department Head.
• Composes responses to routine inquiries, delegates items to subordinate managers and forwards appropriate items to the Department Head
• Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc.
• Records Minutes of staff meetings; distributes to appropriate personnel
• Promotes positive public/employee relations at all times
• Maintains a clean, safe, hazard-free work environment within area of responsibility
• Performs all other related and compatible duties as assigned
• Assist with budget, P & L preparation, and CAPEX
• Ordering supplies, process invoices and following up with Vendors on open orders and requests
• Brand standards compliance for Hotel Operations

Benefits

• Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us.
• We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance.
• Benefits may vary with employment status.
• To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees