Administrative Assistant II - 529136

The University of Alabama•Tuscaloosa, AL

1d•Onsite

About The Position

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc. This position serves as the budget manager for the Camellia Center; including budget maintenance and oversight for existing state funds, gift funds, Capstone accounts, and grant funds. In addition to producing necessary budgetary reports for internal use, this position also reconciles P-Card purchases for all professional staff. This position assists in program development and support with primary responsibilities including reservations, logistical oversight, and scheduling. This position is also responsible for all HR duties of the departments. Responsible for completing required training related to UA policies/procedures and laws/regulations that create a more hospitable and respectful workplace and safer work environment. Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures.

Requirements

High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher
Ability to maintain strict standards of confidentiality
Excellent customer service skills
Demonstrates commitment to supporting all students

Nice To Haves

Experience within a banking (teller, collections), legal or medical office environment
Knowledge of Banner Accounting Systems and University P-Card systems

Responsibilities

Provides administrative support for the operations of unit
Performs moderately complex and well documented administrative tasks
Acts as office liaison/receptionist
Receives and routes phone calls, emails, and/or guests
Maintains files and enters data
Drafts and sends communications on supervisor/departmental staff behalf
Reconciles P-Card/Concur for other staff/faculty against departmental budget
Performs some simple budget monitoring/entry
Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Serves as the budget manager for the Camellia Center; including budget maintenance and oversight for existing state funds, gift funds, Capstone accounts, and grant funds
Produces necessary budgetary reports for internal use
Reconciles P-Card purchases for all professional staff
Assists in program development and support with primary responsibilities including reservations, logistical oversight, and scheduling
Responsible for all HR duties of the departments
Responsible for completing required training related to UA policies/procedures and laws/regulations that create a more hospitable and respectful workplace and safer work environment
Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures