Administrative Assistant II - Warm Springs, GA

Wellstar Health System•Warm Springs, GA

3d•Onsite

About The Position

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives. Work Shift Job Summary: Answering phone calls and manning the front desk in the therapy department. Communication between departments and internal/external customers. Preparing reports and correspondence including daily patient schedule. Ordering equipment and supplies for the therapy department. Preparing reports for IRH and LTACH therapy departments. Coordinating in- services and intern housing assignments. Managing university contracts for all internships at RWSH. Supporting therapy director and supervisor by taking minutes. Clerical duties for the therapy department.

Requirements

Required Minimum Education: GED General or High School Diploma Required
Associates General-Preferred Required
Minimum 2 years administrative support or related field. Required
Minimum 2 years administrative support in healthcare field. Preferred
Required Minimum Skills: Computer and Microsoft Office skills
Verbal and written communication skills
Organizational skills
Multitasking skills
Interpersonal skills

Nice To Haves

Associates General-Preferred Required
Minimum 2 years administrative support in healthcare field. Preferred

Responsibilities

Answers, screens and transfers incoming calls to the appropriate party.
Responds to various inquiries, if knowledgeable.
Maintains manager's and/or office calendar.
Organizes, schedules and assists in the preparation of meetings.
May be involved in some meetings to transcribe meeting minutes.
Monitors, replies and forwards emails appropriately.
Assists in the preparation of correspondence, reports and presentations.
Maintains office supply inventory.
Coordinates maintenance of office equipment when needed.
Creates organized method for filing electronic or paper files and records.
Receives, sorts and distributes incoming mail, packages and deliveries.
Prepares outgoing mail.
May be responsible for department's time and attendance.
May have some budgetary responsibility to include tracking and monitoring expenditures.
Liaison between dept and internal/external customers: Answering Phone calls and manning the front desk in the therapy department.
Communication between departments and internal/external customers
Preparation of reports for IRH and LTACH therapy department and correspondence including daily patient schedules including Telehealth as well as Psychology appointments.
Ordering Supplies and therapy equipment.
Maintains filing and record-keeping system.
Intern in-service coordination and Intern housing assignment.
Management of university contracts for all internships at Roosevelt Warm Springs Hospital.
Lead Therapy Tech responsibilities: Hold tech communication meetings.
Weekend/Holiday work schedule for techs.
Post PTO on the Outlook calendar to keep all the techs informed of coverage.
Work with the Supervisors and staff to ensure discipline coverage during PT.
Assign and oversee tech responsibilities for JC compliance and readiness.
Oversee gym cleanliness.
Intern in-service for emergency procedures for therapy department.
Order cleaning supply for therapy department.
Performs other duties as assigned
Complies with all Wellstar Health System policies, standards of work, and code of conduct.