Administrative Assistant II - 528747
About The Position
The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc. The Administrative Assistant II assists the Vice Dean in day-to-day operations to fulfill the Capstone College of Nursing (CCN) mission, vision, goals, and values. Communicates professionally and regularly with the CCN community to support the success of the entire University. Oversees the Vice Dean's general office with administrative, managerial, project, and secretarial duties requiring complexity, support, and a wide variety of knowledge and skills.
Requirements
- High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
- Proficient in Zoom, the latest Microsoft Office suite items (Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneNote, and OneDrive), PageUp, Faculty Success, Astra, Banner, and Qualtrics Survey software.
- Excellent interpersonal, public relations, organizational, communication, and writing skills within various formats (virtual, phone, in-person, and Microsoft Office).
- Attention to detail.
- Strong presentation, problem-solving, and time management skills.
- Ability to interact effectively with faculty, staff, and students from a variety of backgrounds and experiences with professionalism and confidentiality.
- Ability to function independently and multi-task with prioritization.
Nice To Haves
- Bachelor's degree in business management, general business, or operations management and substantial planning, management, and supervisory experience in a college, university, or healthcare setting, with heavy experience utilizing technology.
Responsibilities
- Provides administrative support for the operations of unit.
- Performs moderately complex and well documented administrative tasks.
- Acts as office liaison/receptionist.
- Receives and routes phone calls, emails, and/or guests.
- Maintains files and enters data.
- Drafts and sends communications on supervisor/departmental staff behalf.
- Reconciles P-Card/Concur for other staff/faculty against departmental budget.
- Performs some simple budget monitoring/entry.
- Operates standard office equipment such as personal computers, copiers, fax machines, etc.
- Assists the Vice Dean in day-to-day operations to fulfill the Capstone College of Nursing (CCN) mission, vision, goals, and values.
- Communicates professionally and regularly with the CCN community to support the success of the entire University.
- Oversees the Vice Dean's general office with administrative, managerial, project, and secretarial duties requiring complexity, support, and a wide variety of knowledge and skills.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
