Administrative Assistant I (Center for Precollegiate Education & Training)
About The Position
The University of Florida is looking for an Administrative Assistant I to support the Center for Precollegiate Education and Training (CPET). In this role, you will provide centralized administrative, fiscal, and programmatic support that enables CPET to connect UF researchers with educators and students across Florida. Responsibilities include, but are not limited to: Customer Service & Communication Serve as the primary point of contact, providing professional and responsive support to students, families, teachers, researchers, and community partners. Respond to inquiries by email, phone, and in person. Assist with preparing communications such as reports, spreadsheets, outreach materials, newsletters, and website or social media updates. Maintain organized mailing lists, records, files, and general documentation. Administrative & Operational Support Manage daily office operations, ensuring an organized, efficient, and welcoming environment. Maintain and track supplies and materials needed for office and program activities. Support basic purchasing needs and coordinate with the finance team as required. Assist with monitoring deliveries, invoices, and general workflow to keep operations on track. Fiscal & Program Support Assist with routine fiscal tasks, including tracking fees, expenses, and gathering information needed for budgeting or reporting. Coordinate with the finance team to ensure accurate processing of expenditures and financial documentation. Support program and event logistics, including arranging meals, room reservations, materials, and day‑of coordination.
Requirements
- High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
- Must have a valid Driver's License.
Nice To Haves
- Bachelor’s degree and one year of relevant experience or an equivalent combination of education and experience.
- Excellent interpersonal and communication skills.
- Strong organizational skills, attention to detail, and the ability to work independently.
Responsibilities
- Customer Service & Communication Serve as the primary point of contact, providing professional and responsive support to students, families, teachers, researchers, and community partners.
- Respond to inquiries by email, phone, and in person.
- Assist with preparing communications such as reports, spreadsheets, outreach materials, newsletters, and website or social media updates.
- Maintain organized mailing lists, records, files, and general documentation.
- Administrative & Operational Support Manage daily office operations, ensuring an organized, efficient, and welcoming environment.
- Maintain and track supplies and materials needed for office and program activities.
- Support basic purchasing needs and coordinate with the finance team as required.
- Assist with monitoring deliveries, invoices, and general workflow to keep operations on track.
- Fiscal & Program Support Assist with routine fiscal tasks, including tracking fees, expenses, and gathering information needed for budgeting or reporting.
- Coordinate with the finance team to ensure accurate processing of expenditures and financial documentation.
- Support program and event logistics, including arranging meals, room reservations, materials, and day‑of coordination.
Benefits
- Health, Dental, and Vision Insurance
- State Retirement Plans
- Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
- Tuition Assistance (UF Employee Education Program)
- Public Service Loan Forgiveness (PSLF) Eligible Employer
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
