Administrative Assistant I - Vivarium

Texas Biomedical Research Institute•San Antonio, TX

27d•Onsite

About The Position

The Vivarium is searching for an Administrative Assistant to help provide support and coordinate day-to-day administrative duties relative to Vivarium labs and processes.

Requirements

High School diploma or equivalent required.
One (1) year of job specific experience required.
Valid Driver’s license
Available to work Monday-Friday, 7am to 4pm with rotating schedule covering some weekends and holidays

Responsibilities

Prepare, process, and track invoices for vivarium-related services and supplies
Maintain and update colony census records, including births, deaths, transfers, and breeding data
Draft, review, edit, and submit Standard Operating Procedures (SOPs) in collaboration with facility leadership
Coordinate scheduling and documentation for facility inspections and audits
Assist with monitoring inventory levels of animal food, bedding, enrichment items, caging supplies, and cleaning agents
Place orders and reconcile deliveries with inventory needs
Maintain organized storage areas and update inventory databases regularly
Maintain accurate records of staff training certifications, renewals, and compliance documentation
Assist in scheduling training sessions and onboarding for new personnel
Support documentation for IACUC protocols and regulatory submissions
Assist with data entry and reporting for animal health, environmental monitoring, and facility metrics
Support digital and paper-based filing systems for easy retrieval and audit readiness

Benefits

Recognized as one of the San Antonio Business Journal’s Best Places to Work in 2025.
Awarded the 2024 Healthy Workplace Platinum Recognition by the San Antonio Business Group on Health (SABGH).
Employee-centered culture with an emphasis on open communication, job empowerment and trust!
Comprehensive health, dental, vision, and life insurance plans for your family (and even your pets)!
An incomparable employer funded retirement plan with 7% retirement funding starting day 1 (and increases upon years of service)!
Generous paid time off, with 14 paid holidays including Winter Recess (paid week off the last week of December)
On-site medical clinic, wellness incentives & paid prescription drug resources to promote health management!
On-site gym & wellness programs!
Flexible work arrangements for work-life balance!
Dynamic learning environment with professional development, mentorship, tuition reimbursement, and leadership programs to help you grow.
Work involves strenuous physical activities of various kinds with routine exposure to animals, hazardous substances, potentially dangerous situations, and unpleasant work conditions (e.g. exposure to unpleasant odors or adverse weather conditions). The laboratory environment is managed by stringent safety and health standards and with adherence to protocol, the risk is low.