Administrative Assistant I

Warren CAT

About The Position

The Administrative Assistant I is responsible for scheduling appointments, providing information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

Requirements

High school diploma or general education degree (GED); or less than one year of related experience and/or training; or an equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Knowledge of MS Office Suite software.

Responsibilities

Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by employer.
Compose and type routine correspondence.
Organize and maintain file system; file correspondence and other records.
Answer and screens manager's telephone calls; arrange conference calls.
Coordinate manager's schedule and make appointments.
Greet scheduled visitors and directs to appropriate area or person.
Arrange and coordinate travel schedules and reservations.
Conduct research; compile and type statistical reports.
Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; record and transcribe minutes of meetings.
Make copies of correspondence or other printed materials.
Prepare outgoing mail and correspondence, including e-mail and faxes.
Order and maintains supplies; arrange for equipment maintenance.