Administrative Assistant I - Registration & Records - PT

Southeast Community College • Lincoln, NE

44d • $17

About The Position

Under the general direction and supervision of the Administrative Director, Registration & Records, and the Associate Director, the Administrative Assistant I provides administrative support to the Registration and Records Office. This includes operating a computer, copy machine, fax machine, telephone, document imaging system, and other equipment as necessary. This part-time regular position serves as a member of the registration team, prepares reports, maintains student records (both paper and imaged), processes and distributes transcripts, and assists students.

Requirements

• Ability to work at a desk for extended periods of time, continuously for 2-4 hours and up to 8 hours.
• Ability to accurately meet multiple demands and deadlines.
• Ability to work and communicate with a diverse group of students, staff, and the public.
• Skill and ability using business communication and etiquette.
• Knowledge of and experience in operating a personal computer, database, and spreadsheet software functions.
• Ability to work as a productive member of a division team using the established practices, procedures, and policies of the college and directives of the supervisor.
• Knowledge of and experience in basic math and English.
• Ability to type, use a telephone and voicemail, transport supply items and mail, occasionally lift and carry up to fifty (50) pounds for short distances, and possess mobility within the division and campus.
• Ability to communicate effectively in writing, in person, and on the phone.
• Maintain professional and appropriate working relationships with colleagues, students, and visitors.
• The individual must possess the above skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
• High School graduate or GED.
• Minimum of two (2) years' administrative assistant experience or one (1) year office experience plus one (1) year of related course work.

Nice To Haves

• Associate's Degree in Office Professional, Business Administration, Computer Information Technology or related field

Responsibilities

• Provide Customer Service for the Registration/Records Office
• Prepare, copy, and distribute printed materials.
• Prepare and Maintain Academic Transcripts
• Data Entry
• Image Student Files
• Operate Office Machines
• Work independently
• Promote a Culture of Belonging
• Maintain a supply of forms for the Registration/Records Office.
• Participate in selected staff and professional development activities.
• Perform other related duties within the division/program as assigned.
• May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required.
• Perform other College functions and duties as assigned.
• Must be able to work varied days, hours, shifts, locations, and campuses as required. Work schedules (hours/days/work location) are scheduled by Southeast Community College based on the needs of the College. Work hours, shifts, days, and work locations may vary depending on the needs of Southeast Community College and are subject to modification. Emergency or scheduled special activities may require hours outside of the regular workweek.

Benefits

• Part-time temporary employees are eligible to participate in the TIAA retirement plan through a Roth, SRA, or 457(B) account, with no match provided by the College.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED