Administrative Assistant I - Restoration

Volunteers of America - Texas•Dallas, TX

61d•$50,000 - $50,000

About The Position

Are you looking for a job that makes a difference? Do you have a passion for helping others? We may be the right organization for you: VOA - Texas. Location: Dallas, TX Pay: $50,000 per year Job Type: Full Time Why you'll love working with VOA-Texas: Reliable hours: We will provide a dependable schedule you can count on. Career advancement: Our variety of programs allows for many opportunities for growth and development. Opportunities range from administrative positions, service coordinators, property management, and more! Benefits: Our wide range of benefits includes healthcare plans, a retirement plan, an education assistance program, employee discounts, paid time off, plus more! Day-To-Day Coordinates scheduling for inspections, contractor meetings, homeowner appointments, and staff training. Manages calendars, schedules tentative appointments, and reserves meeting facilities as needed. Maintains organized program files, records, and data systems in compliance with retention and confidentiality policies. Supports compliance and audit readiness through accurate and timely documentation and record-keeping. Prepares correspondence, regulatory filings, notices, invoices, and routine reports in accordance with established procedures. Assists with data entry and reporting in grant and case management systems; maintains related software tools. Ensures secure storage of homeowner and client data, following confidentiality and regulatory standards. Tracks and coordinates staff training activities and supports onboarding tasks, including coordination with state facilities for new admissions. Provides administrative support including preparing emails, letters, reports, meeting minutes, and presentations. Screens and routes incoming calls and visitors; handles public inquiries and distributes mail. Orders and maintains office supplies; ensures office equipment is operational and arranges maintenance when necessary. Assists staff with troubleshooting administrative systems and offers training on internal processes as needed. Qualifications Associates Degree plus four years general office experience OR High School Diploma or equivalent plus six years directly related experience. Valid Texas Drivers' License. Make a living by making a difference. Apply online today! EEO Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Phone: Email:

Requirements

Associates Degree plus four years general office experience OR High School Diploma or equivalent plus six years directly related experience.
Valid Texas Drivers' License.

Responsibilities

Coordinates scheduling for inspections, contractor meetings, homeowner appointments, and staff training.
Manages calendars, schedules tentative appointments, and reserves meeting facilities as needed.
Maintains organized program files, records, and data systems in compliance with retention and confidentiality policies.
Supports compliance and audit readiness through accurate and timely documentation and record-keeping.
Prepares correspondence, regulatory filings, notices, invoices, and routine reports in accordance with established procedures.
Assists with data entry and reporting in grant and case management systems; maintains related software tools.
Ensures secure storage of homeowner and client data, following confidentiality and regulatory standards.
Tracks and coordinates staff training activities and supports onboarding tasks, including coordination with state facilities for new admissions.
Provides administrative support including preparing emails, letters, reports, meeting minutes, and presentations.
Screens and routes incoming calls and visitors; handles public inquiries and distributes mail.
Orders and maintains office supplies; ensures office equipment is operational and arranges maintenance when necessary.
Assists staff with troubleshooting administrative systems and offers training on internal processes as needed.