Administrative Assistant I or II (Part-time)

Draper City • Draper, UT

1d • $17 - $32 • Onsite

About The Position

Under supervision of the Community Development Executive Assistant, this position is responsible for assisting with a variety of clerical and administrative duties to facilitate the coordination of all matters pertaining to the Community Development department.

Requirements

• Administrative Assistant I -High school diploma or G.E.D. One year clerical or related experience.
• Administrative Assistant II – One year of higher education. Two years administrative or related experience.
• Experience in municipality preferred.
• Valid Utah driver license.
• Proficiency in Microsoft Office Suite and other office software.
• Basic clerical, recordkeeping and financial skills
• City policy and practices
• Excellent customer service orientation
• Proficiency in word processing, spreadsheets, and presentation software
• Follow city policy, establish priorities, and accomplish duties in a timely manner
• Correspond effectively verbally and in writing
• Work independently with minimal supervision and interdependently amongst a team
• Project a professional image when serving the public and respond to complaints with a high level of courtesy
• Communicate effectively with the public under potentially adverse circumstances and to work well with supervisors, co-workers and employees in other departments.
• Obtain information from individuals, residents, etc.

Nice To Haves

• Experience in municipality preferred.

Responsibilities

• Provides support to the department Executive Assistant with answering public inquiries regarding general questions concerning development applications, planning submittals, business licenses, code enforcement, building permits and inspections, geologic review agreements, and administrative process for such applications.
• Monitors the departments permitting system for new submittals and distributes documents to the assigned parties for review.
• Helps coordinate discussions between the departments permitting system company and the department.
• Orders office supplies, business cards, uniforms, and completes travel requests for personnel attending conferences.
• Directs all phone calls to appropriate personnel.
• Schedules meetings as needed.
• Promotes a high level of customer service and good public relations.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees