Administrative Assistant I or II

MSU Jobs•Starkville, MS

11d•Onsite

About The Position

Position Function: Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. Department Profile: The Department of Electrical and Computer Engineering is one of eight academic departments in the Bagley College of Engineering. The Department offers ABET-accredited undergraduate programs in Electrical Engineering and Computer Engineering, which the latter Is jointly offered with the Department of Computer Science and Engineering. It also offers graduate studies leading to M.S. and Ph.D. degrees in Electrical and Computer Engineering. Programs are offered In Starkville, MS, on MS Gulf Coast and Online campuses. The Department is composed of 614 undergraduates, 131 graduate students (70% PhD seeking), 28 faculty members (Including 6 endowed professorships, 4 IEEE Fellows), and 7 staff members. Research expenditures total approximately $15 million annually. Faculty members have developed a strong research program spanning the areas of computer systems, microelectronics, communications, electromagnetics, signal processing, machine teaming, remote sensing, power, controls, and high voltage. The Department houses the largest university operated high voltage laboratory in North America. Additionally, faculty in the department are active in many University research centers (www.research.msstate.edu/ci/).

Requirements

Level I High school diploma and one year of experience directly related to the duties and responsibilities specified.
Level II High school diploma and four years’ experience directly related to the duties and responsibilities specified.
For promotions, experience must include at least three years at the preceding level.
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Excellent written and verbal communication skills.
Working knowledge of word processing, spreadsheet, and database software packages.

Nice To Haves

Experience with social media maintenance
Experience in office administration.

Responsibilities

Coordinate all ECE visitor arrivals to include candidate interviews, REU students and travel reimbursements
Coordinate the monthly Faculty meetings to include generation of meeting minutes
Coordinate all ECE departmental events to include the Advisory Board meetings
Work with the Department Head to schedule senior exit interviews
Post departmental highlights to social media
Collect and Compile articles for the departmental newsletter
Act as the official photographer at events
Coordinate the booking of classrooms and conference rooms
Coordinate correspondence for Eta Kappa Nu initiation
Work with Security to grant/remove ID card building and room access, including to teaching and research labs
Coordinate the Alumni banquet and awards
Coordinate with the BCoE Publications Manager to update website (awards, faculty, etc.)
Other administrative duties as assigned