Administrative Assistant I, II, or III

MSU Jobs • Starkville, MS

11d • Onsite

About The Position

Position Function: Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. Salary Grade : 11 or 12 depending on rank Please see Staff Compensation Structure for salary ranges.

Requirements

• Level I: High school diploma and one year of experience directly related to the duties and responsibilities specified.
• Level II: High school diploma and four years' experience directly related to the duties and responsibilities specified.
• Level III: High school diploma and seven years' experience directly related to the duties and responsibilities specified.
• Substitution allowed: Indicated education is required; no substitutions allowed.
• When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
• Excellent written and verbal communication skills
• Working knowledge of word processing, spreadsheet, and database software packages

Nice To Haves

• Bachelor’s degree in accounting, business, or communications
• Experience in fund accounting

Responsibilities

• Oversees and/or performs a range of diverse administrative activities for an organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
• Provides and/or oversees support activities for the unit such as answering telephones, assisting, and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
• Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
• Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
• Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
• Schedules appointments and maintains calendars; schedules, coordinates, and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
• Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required.
• Supervises student employees as appropriate; may participate in hiring decisions and performance appraisals of student employees.
• Performs miscellaneous job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees