Administrative Assistant I - Counselor

Dripping Springs ISD•Austin, TX

1d•Onsite

About The Position

Under moderate supervision, provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.

Requirements

High school diploma or GED
Knowledge of general office procedures
Proficient keyboarding and file maintenance skills
Ability to use software for spreadsheets, databases, and word processing
Ability to follow verbal and written instructions
Ability to manage multiple tasks and changing priorities with minimal direction
Effective organizational, communication, and interpersonal skills
Two years of clerical/secretarial experience, preferably in public education

Responsibilities

Provide clerical support including word processing, data entry, filing, and record maintenance.
Prepare correspondence, transcripts, requisitions, forms, presentations, and reports.
Prepare materials for honor roll, awards assemblies, and student recognition programs.
Record student data, including test scores and final grades, on permanent records.
Create and maintain student files and ensure completeness of records.
Assist with student registration, including records requests, cumulative folders, and data entry.
Assist with student schedule changes and updates.
Support attendance processes, including entering PEIMS data and verifying accuracy.
Greet and direct visitors and assist students, staff, and parents.
Answer incoming calls, take accurate messages, and route appropriately.
Assist counselors with scheduling meetings and appointments.
Receive, distribute, and maintain security of testing materials.
Maintain college and career information resources for students, parents, and staff.
Assist with distribution of student materials, including homework requests.
Receive, sort, and distribute mail, documents, and deliveries.
Maintain confidentiality of all student and staff information.