Administrative Assistant I (Child Nutrition)

Alhambra Elementary School District • Phoenix, AZ

1d

About The Position

To provide secretarial, clerical, and bookkeeping services. To relieve the coordinator of assigned routine office tasks.

Requirements

• High school diploma or equivalent.
• General knowledge of business machines and computers.
• Training and/or experience in bookkeeping principles/practices, including maintenance of records and preparation of financial reports.
• Ability to work with a variety of people.
• Maintain strict confidentiality of work information, and maintain accurate files.

Responsibilities

• Perform bookkeeping, payroll, clerical, and receptionist duties as required, maintaining District confidence.
• Prepare weekly payroll documents including appropriate deductions.
• Process State compensatory claims and retirement applications.
• Prepare leave requests.
• Set up all hiring and processing of Child Nutrition employees.
• Prepare data for personnel openings and placements.
• Maintain an accurate record of all revenue and expenditures of all bank accounts, such as cafeteria revolving and administrative caring funds, etc.
• In the absence of the Child Nutrition Specialist
• In the absence of the Specialist, maintain records and reasons for substitute absences; individual substitute work and frequency; substitute called, but not available; and other records as requested by the Coordinator.
• Process United States and internal school mail daily.
• Serve as a public liaison in answering telephones, taking messages, returning telephone calls, and receiving visitors.
• Answer routine questions regarding U.S.D.A. operations requirements concerning menus and meal applications.
• Answer a variety of questions from various sources including governmental agencies, industrial companies, parents, and local school staff.
• Prepare monthly reimbursement claims to the State Department for Federal Reimbursement.
• Organize and maintain all supply cabinets.
• Provide the procurement clerk with a list of out-of-stock items.
• Assign, input, and do follow-up work on purchase orders.
• Verify packing lists and invoices and approve the same for payment.
• Perform annual districtwide verification of free and reduced meal applications for state department regulations.
• Assist with processing civil rights reviews.
• Prepare agendas and retain records of managers’ meetings.
• Maintain personnel and teacher handbooks and operational departmental manuals.
• Attend meetings, workshops, and in-service training as assigned.
• Perform other duties as assigned.

Benefits

• employee benefits in accordance with Board Policies

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees