Administrative Assistant - Human Resources

Seven Hills Foundation•Greenfield, NH

About The Position

This position is responsible for administrative and clerical support that contributes to the smooth operation of programs and services. The role plays a key part in maintaining organizational efficiency and effectiveness while adhering to ethical and professional standards. Responsibilities include operating the switchboard, serving as the primary receptionist, and performing light clerical duties.

Requirements

High school diploma, GED, or HiSET required
Valid driver’s license (Class C or D)
0–3 years of related experience preferred
Typing and clerical skills required
Ability to carry out primary job functions while sitting and standing for extended periods of time.
Speaking, listening, twisting, walking.
Must be able to complete tasks in a noisy environment.
May be required to move equipment (laptop, medication cart, etc.) weighing up to 50 pounds.
Specific vision abilities required by this job include peripheral vision, and depth perception.
The employee is required to remain awake and alert while on duty.
Ability to drive.

Responsibilities

Serve as the primary point of contact for new employees regarding orientation.
Ensure complete and accurate data entry for the Human Resources (HR) Department.
Maintain employee files, forms, and databases related to onboarding.
Fulfill employee requests for standard information and forms.
Assist the Benefits Administrator during new hire orientation, including supporting completion of required paperwork, enrollment forms, and providing benefits information.
Ensure completion of all new hire paperwork and system setup.
Enter and maintain new hire data in the Human Resources Information System (HRIS).
Process background checks, including NH Child Care Licensing Unit, Registry of Motor Vehicles (RMV), and Bureau of Criminal Identification (BCI), and report results to hiring managers.
Schedule pre-employment physicals and fingerprinting appointments.
Assist with verification of credentials for new hires as needed.
Create and replace employee ID badges.
Maintain all related records and files.
Perform other duties as assigned.