Administrative Assistant - HR Support

KING AEROSPACE • Ardmore, OK

13h • Onsite

About The Position

The Administrative Assistant/HR Support responsibilities are to provide comprehensive administrative and clerical support to the General Manager while supporting the People Department. This position ensures efficient office operations, supervises front desk functions, handles confidential and time-sensitive information, and supports employees and managers by following established company policies, practices and procedures.

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum three years of administrative support experience required.
• Strong organizational, time management and recordkeeping skills with the ability to prioritize tasks and maintain confidentiality required.
• Ability to read and interpret documents, write routine reports and correspondence.
• Excellent communication skills with customers and employees.
• Ability to apply concepts of basic math.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• To perform the job successfully, an individual should have solid knowledge of Word, Excel, and PowerPoint.
• Drug Screen
• Background Check
• Current Driver’s License

Nice To Haves

• Familiarity with aviation MRO, government contracting or high security operating environment a plus.

Responsibilities

• Responsible for supervising front desk operations to ensure consistent coverage during business hours, proper phone etiquette, and a professional reception area.
• Responsible to ensure front-desk staff are trained on company procedures, customer service expectations, visitor management, and phone system usage.
• Responsible for maintaining a polite and professional communication via phone, e-mail, and mail.
• Provide administrative support to the General Manager and leadership team, including preparation and distribution of correspondence, memos, reports, spreadsheets, forms, and other documents.
• Responsible for all HR administrative tasks for both employee and contractors to include but not limited to preparation of new hire packets, scheduling onboarding activities, tracking completion of required forms, and terminations to include ensuring all company equipment/uniforms are returned.
• Assist in coordinating travel when directed.
• Responsible for communicating with Home Office People Department regarding personnel changes, workplace injuries and Angel Watch notifications.
• Maintain all files and records in a neat, concise and orderly manner.
• Perform other duties and special projects as assigned by the General Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees