Administrative Assistant, Hotel Housekeeping

San Manuel Casinos • Highland, CA

19d • Onsite

About The Position

Under the direction of the Director, Housekeeping, the Administrative Assistant holds responsibility for performing a wide range of office support activities for the Hotel Housekeeping department leadership and supporting team members to ensure an efficient operation. Projects a professional company image through in-person and phone interaction. Conducts quality assurance inspections, clerical, reception and project-based work as directed. Enhances the overall team’s effectiveness through the execution of a variety of essential administrative duties requiring sensitivity, initiative and independent judgment. Supports all team’s priorities while facilitating the development of relevant policies and actions. Use independent judgment and initiative in the planning, organization, and performance of confidential and time sensitive administrative assignments

Requirements

• High School Diploma or GED required.
• Minimum of two (2) years related administrative experience required.
• Intermediate proficiency in Microsoft Outlook, Word and Excel is required.
• Demonstrative experience working in a highly professional, multi-tasking environment and possessing outstanding interpersonal skills is mandatory.
• Polished and professional demeanor in person, online and via phone with exceptional verbal and written communication skills, including strong spelling and grammatical skills.
• Demonstrated maturity and poise; ability to employ perfect discretion with privileged information.
• Above average clerical, typing and organizational skills is required.
• Must be detail-orientated and able to work independently.
• Must maintain a professional appearance.
• At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.

Responsibilities

• Assists department management staff with general administrative tasks such as record keeping, copying, filing, organizing, scheduling, developing documents, answering and directing phones. Procures all trade supplies, and capital expenditures for the entire department, petty cash transactions and reimbursements. Carries out day-to-day office administrative functions; ensures that all records and files are maintained and held securely and that the confidentiality of information is upheld.
• Maintains all information entered into department databases, including employee contact information, corrective action, guest complaints, daily sales, variances, leaves of absence, and complimentary meal reporting.
• Arranges and assists in planned meetings; prepares summaries of meetings and conferences, as needed or directed.
• Assists with payroll responsibilities, which include entering codes, weekly review of hours worked and ensuring employees are paid correctly.
• Controls asset tracking, including verification and disposition of assets.
• Organizes and maintains executive files and other confidential records and databases through document retention systems, to prepare the department for internal and external audits.
• Acts as a liaison for any visitors to the Hotel Housekeeping office, contacts the party and escorts them to their location.
• Performs other duties as assigned to support the efficient operation of the department.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED