Administrative Assistant Hospice

All Care Health•Palatine, IL

16d

About The Position

We are seeking a compassionate, organized, and motivated Administrative Assistant to work in a busy hospice environment who is eager to grow in the areas of business development, community outreach, and referral coordination . This position supports the leadership and marketing teams through administrative excellence, relationship management, and assistance with key growth initiatives. The ideal candidate is detail-oriented, enjoys connecting with people, and wants to be part of a mission-driven team that makes a difference in the lives of patients and families every day.

Requirements

1+ years of administrative or healthcare office experience (hospice, home health, or senior care preferred).
Strong organizational, time management, and communication skills.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with CRM systems a plus.
Proficiency in Google and Google tools
Ability to handle confidential information with sensitivity and professionalism.
Compassionate and patient-centered mindset aligned with hospice values.
Interest in business development, community relations, or healthcare marketing.
Team player with initiative and desire to grow professionally.

Responsibilities

Provide high-level administrative support to the Administrator, Director of Clinical Services, and Community Outreach Team and other office team mates.
Coordinate calendars, meetings, and event logistics for internal and external activities.
Assist with tracking referrals, census growth reports, and marketing metrics.
Prepare and organize marketing packets, presentations, and community materials.
Support business development initiatives including outreach to facilities, hospitals, and physician offices.
Assist in planning community events, educational in-services, and health fairs.
Communicate professionally with partner facilities, referral sources, and internal team members.
Help ensure timely follow-up on leads, inquiries, and partnership opportunities.
Perform general administrative duties including correspondence, data entry, filing, and document preparation.
General Office Duties including phones, faxes, and emails