Administrative Assistant-GFO Front Office

IFAS LLC•Charleston, SC

7h•Onsite

About The Position

In this role, you will support the leadership of Global Financial Operations by providing core administrative, scheduling, timekeeping, and front office support to the Managing Director, Front Office staff, supervisors, and a diverse team of contractors and civil service employees. You must be comfortable working independently, maintaining office routines, managing administrative processes, and learning the organization’s programs and procedures. This position plays an important role in keeping front office operations organized, compliant, and running smoothly.

Requirements

Associate degree from an accredited institution or equivalent relevant experience
Minimum of two years of administrative or office support experience
Strong organizational, written, and verbal communication skills
Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams)
Ability to follow established procedures with consistency and attention to detail
Ability to work independently in a structured, process-driven environment
Ability to obtain and maintain a Secret security clearance
Ability To: Work independently while following established procedures
Ability To: Manage sensitive information with discretion
Ability To: Prioritize tasks in a fast-paced environment
Ability To: Communicate clearly and professionally
Ability To: Learn and apply Department of State administrative systems and processes

Nice To Haves

Experience managing calendars, scheduling meetings, and resolving conflicts
Experience with timekeeping, payroll support, or attendance tracking
Experience supporting a front office, leadership team, or administrative unit
Demonstrated ability to prioritize tasks and manage competing requests
Professional communication skills and sound judgment
Comfort enforcing boundaries through process and scheduling controls

Responsibilities

Manage and maintain the Managing Director’s Outlook calendar, including scheduling, prioritization, and conflict resolution
Protect calendar integrity by preventing overbooking and ensuring adequate transition time between meetings
Serve as a gatekeeper for meeting requests and visitor access coordination
Maintain daily sign-in/sign-out logs and process leave requests
Prepare and submit time and attendance entries in WebTATEL
Compile and distribute weekly and recurring administrative reports
Manage and update distribution lists, staffing trackers, and administrative records
Coordinate document routing, administrative taskers, and compliance forms
Maintain organized electronic records and documentation
Support general front office administrative operations as assigned