Administrative Assistant / Front Desk

Dynalectric Company•El Cajon, CA

26d•$20 - $22•Onsite

About The Position

Dynalectric Company San Diego is hiring an Administrative Assistant / Front Desk which is responsible for greeting, assisting, and providing direction and information to clients, visitors, and other guests of the organization. They must be reliable, punctual, organized, and have ademonstrated ability to juggle multiple priorities in a very busy office. #dynsd #LI-onsite #LI-AE1

Requirements

High school diploma or equivalent required
Excellent and effective written and verbal communication skills
Excellent organization, communication, customer service and interpersonal skills
Scheduling and time management skills, performs well in a fast-paced environment
Basic understanding of administrative and clerical procedures and systems
Punctual and dependable
Willingness to learn and to grow with the company
Perform well within the team environment as well as work independently as needed
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); schedulingappointments/updating calendars.
Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding disseminationof sensitive and confidential information
Must have the ability to make sound decisions and produce accurate and timely results in mind
Must prioritize and organize work in a fast paced multi-task environment.
Must monitor and analyze data and solve problems on a tactical and strategic level
Must build positive working relationships with multiple levels of employees, management, suppliers,and customers
Must demonstrate commitment to company values
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate withmultiple levels of customer, employees, unions, government agencies, vendors and suppliers, and othercontractor organizations.

Nice To Haves

Prior experience handling office responsibilities, experience in customer service, or related field a plus
Visio and Outlook a plus.
Working knowledge of project and financial software a plus.

Responsibilities

Promptly and courteously answers all incoming calls; screens, and directs phones calls; takesmessages and refers to the appropriate person
Respond to customer questions and requests and escalate issues as neededGreet visitors or callers and handle their inquiries or direct them to the appropriate persons according totheir needs
Ensure that all guests sign Visitor Log
Update and distribute office Calendar and Phone extension List to all employees
Perform administrative and clerical support duties, maintain files, and organize documents; photocopy, fax,print, process mail, answer phones etc.
Use computers for various applications, such as database management or word processing
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs whenequipment malfunctions
Oversee mail deliveries, packages, and couriers; sort and distribute mail
Responsible for restocking break rooms ad mail room supplies throughout the day.
Restock copiers with paper each day
Support Construction team by assisting with filing
Purchase, track, and invoice office supplies for each department
Maintain confidentiality of company information
Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Companyestablished policies and procedures
Escalate critical and/or sensitive issues to the VP of Operations with recommendation for resolution
Perform additional assignments as required by the company or as directed by management