Administrative Assistant for the Board of Directors

SouthEast Alaska Regional Health Consortium (SEARHC)•Juneau, AK

1d•$25 - $32

About The Position

Provides administrative support to the Board Liaison, which includes interacting with board members as well as maintaining internal and external communication with constituents. Under the supervision of the Board Liaison, provides administrative, logistical and project support to the board of directors. Professionalism, the ability to cultivate relationships, and flexibility to adapt to the changing needs and priorities of a growing organization are essential. SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement. Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more. Shift Details M-F 8-5 Occasional odd hours and weekends as needed.

Requirements

Associate’s Degree in Business Management, Healthcare Administration or other related field is preferred. Relevant work experience may be exchanged for a degree.
2 years of office experience working as executive assistant or equivalent position demonstrating an understanding of advanced office functions including computer word processing and spreadsheet applications.
Advanced knowledge of computer word-processing applications.
Knowledge of computer spreadsheet applications.
Knowledge of customer service principles and processes.
Strong organizational and analytical skills.
Strong interpersonal skills.
Excellent oral and written communication skills.
Ability to perform multiple complex administrative processes simultaneously, independently, and with a high degree of confidentiality.
Ability to communicate in a clear, concise, and effective manner both in written form and orally.
Ability to analyze problems and propose logical solutions while maintaining confidentiality of information and processes.
Must be able to travel 10% of the time. Travel is via jet, small aircraft, and ferry.

Responsibilities

Provides administrative support to the Board Liaison, which may include interacting with SEARHC Board members, corporate professional staff, supervisors, department heads and agencies/entities.
Develops, implements, and maintains appropriate records and files.
Coordinates travel arrangements for staff and board member.
Assists in the distribution of reports.
Assists in scheduling internal and external board meetings, coordinating all logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up.
Responsible for screening, directing, responding to, and prioritize calls and correspondence, facilitating the smooth exchange of information as a first point of contact for board members.
Completes special projects as assigned by the Board Liaison. Projects may involve investigation, research, and collection of data. Compiles data and formulates conclusion into appropriate presentation.
Attends meetings as directed by supervisor to record minutes of the meetings and to collect and disseminate applicable information.
Duties may include ordering office supplies, covering reception desk, greeting guests, assisting in mail room, some housekeeping and other duties as assigned by supervisor.
Supports the Board Liaison by assisting with any delegated duties as they pertain to board meetings, report preparation and board communications.
Employees are responsible for complying with safe work rules; reporting all accidents and injuries immediately; cooperating in all accident and injury investigations; reporting defective equipment and unsafe conditions.