Administrative Assistant for Marketing

The Oregon Clinic • Portland, OR

3d • $25 - $34 • Hybrid

About The Position

Join us at The Oregon Clinic as a 36-hour per week Administrative Assistant (Hybrid/Remote). Become a key part of our creative and strategic Marketing & Communications team that works closely together to promote our brand and achieve excellence in marketing and communications. Every person at TOC makes a difference in our mission of delivering world-class care with kindness and empathy. As a member of our team, you have the opportunity to make a valuable impact within the local community and our ecosystem of care. This role will help us achieve The Oregon Clinic's marketing and communications strategy by providing exceptional administrative support to our team. We are looking for a flexible, self-starter to join a marketing & communications team that values open communication, creativity, and teamwork.     Using excellent customer service, technology, and communications skills, your primary duties in this role include: Maintain schedules and calendars; organize meetings, events, and departmental activities, including preparing agendas, taking notes, and developing PowerPoint presentations. Perform technical and administrative tasks such as tracking data, disseminating emails and reports, updating the intranet and website, online review management, and building online surveys. Support print production and overseeing distribution of materials and across our clinics. Provide general clerical and project-based support, including expense tracking. Serve as backup support to other positions as needed. Other duties as assigned. Hiring range, based on experience and credentials: $24.95 - $33.75 per hour. This role is primarily remote, with required onsite meetings each month at our Central Administration Office in Northeast Portland, plus occasional on-site presence as needed. Hybrid/Remote work is available once training is completed, and expectations are met. Must live in Portland or SW Washington. Typical hours are Monday-Friday, 36 hours per week, within business hours 8:00 am-5:00 pm. Qualifications that support success in this role are based on education, experience, and values including:

Requirements

• Minimum of four (4) years of work experience, preferably in Marketing or Communications office, is strongly preferred.
• This position is not intended for entry-level candidates.
• Excellent Microsoft Office skills – especially Outlook, Teams, Excel, and PowerPoint.
• Strong ability to quickly learn, adopt, and integrate new systems and technologies.
• Exceptional attention to detail and a high standard of accuracy in all work.
• Strong interest in Marketing & Communications and supporting creative, strategic initiatives.
• Demonstrated ability to initiate, work independently, and effectively multitask.
• Positive attitude and desire to be a team player.
• Ability to communicate professionally and effectively with peers, physicians, and other team members.
• A commitment to patient-focused care, privacy, and safety.

Nice To Haves

• Completion of a bachelor’s degree in Marketing, Communications or in a relevant field is preferred.
• Relevant professional work experience may be substituted.

Responsibilities

• Maintain schedules and calendars; organize meetings, events, and departmental activities, including preparing agendas, taking notes, and developing PowerPoint presentations.
• Perform technical and administrative tasks such as tracking data, disseminating emails and reports, updating the intranet and website, online review management, and building online surveys.
• Support print production and overseeing distribution of materials and across our clinics.
• Provide general clerical and project-based support, including expense tracking.
• Serve as backup support to other positions as needed.
• Other duties as assigned.

Benefits

• Healthcare: Employee is 100% covered Medical, Dental, and Prescription Insurance
• Financial Wellbeing: Generous 401(k) plan and Flexible Spending Account options
• Work-Life Balance: Paid Time Off plus 9 paid holidays annually
• Wellness Support: Robust wellness program and employee assistance services
• Commuter Benefits: 70% of Tri-Met transit pass covered
• Additional Perks: Employee discounts and optional benefits like Pet Insurance

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees