Marketing Administrative Assistant

Vedder Price Careers • Chicago, IL

1d • $50,000 - $60,000 • Hybrid

About The Position

Vedder Price's Chicago office is looking for a Marketing Administrative Assistant. The Marketing Administrative Assistant will assist with the Firm’s marketing activities by providing project management and administrative support to the 19-person marketing department serving nine offices. As a Marketing Administrative Assistant, your duties will include but not be limited to:

Requirements

• Personable and professional
• Excellent verbal and written communication skills
• Extremely organized, efficient and responsive with a strong attention to detail
• Client service focused
• Ability to juggle deadlines and work under pressure with a professional and positive attitude
• Proactive self-starter who can work independently with minimal supervision
• Collaborative and relationship-oriented, with the ability to build effective working relationships across departments
• One to three years of experience working with accounting departments and other administrative functions within a law firm or other professional services environment
• Position also requires the ability to work under pressure to meet strict deadlines
• To perform this job successfully, an individual must be proficient in the following software: Strong knowledge of Microsoft Office Suite, as well as an ability to grasp new technologies

Nice To Haves

• Bachelor’s degree preferred

Responsibilities

• Report processing and tracking for team leadership
• Departmental filing and organization, including print and electronic files
• Departmental accounting support (internal approvals, check requests, invoice processing, payment and tracking of expenses, reporting, etc.)
• Expense reimbursement for department members
• Management of Firm-wide promotional item program
• Management of Firm-wide photography program
• Coordination of departmental and other meetings, including technology and hospitality/meeting needs
• Collaboration with other firm departments to coordinate mailings, labeling and other projects
• Occasional support of marketing events (sometimes outside regular business hours), including printing marketing materials, updating files and providing on-site support
• General administrative support to department members
• Additional assignments from team leadership and other department members as needed
• Maintenance of departmental calendars, trackers, and shared resources
• Vendor coordination and inventory tracking related to marketing programs
• Support for internal communications, onboarding logistics, and process documentation

Benefits

• Competitive Salary : We offer a competitive base salary commensurate with skills and experience.
• Bonus Program : Discretionary annual bonus program.
• Retirement Planning : Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness : Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off : Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development : Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition : Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance : Hybrid work model and family-friendly policies.
• Additional Perks : Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level