Administrative Assistant-Food and Beverage

Viejas Casino & Resort•Alpine, CA

About The Position

Job Description • Greets visitors and directs them to the appropriate area or person. • Sorts and distributes mail. • Screens incoming phone calls and routes to appropriate team members/departments. • Composes and prepares documents, correspondence, and reports. • Records and transcribes meeting minutes. • Files documents either in digital form or hard copies, scanning, copying, and faxing documents. • Acts as payroll designee for the department. • Updates, maintains, reviews, and approves team member attendance sheet while ensuring correct information is entered in the payroll system. • Generates team member’s attendance report and advises managers when disciplinary action is necessary. • Works closely with Human Resources on team members returning to work, or restriction if applicable, following leave of absence and workers’ compensation cases. • Processes paperwork including the new hires, terminations, promotions and transfer to other departments, status changes on team members, office space set-up, parking, office keys, card keys, computer access, and lockers. • Orders maintenance supplies as needed, such as cleaning chemicals, tools, and equipment. • Prepares check requests; tracks purchase orders and reconciles department expenses. • Establishes and maintains working relations with internal and external guests. • Ensures that a clean, safe, hazard-free work environment is maintained. • Adheres to all company and department policies, procedures, and standard operating guidelines • Performs other duties as assigned. • Does not provide supervision to other team members. • High school diploma or GED preferred. • Must be age 21 years of age or older. • 2 to 4 years of administrative duties or related experience. • 1 to 2 years general understanding of payroll and HR systems experience preferred. ADP knowledge is preferred. • Strong verbal, written, and interpersonal communications skills. • Strong guest service skills and attention to detail. • Intermediate skills in Word, Excel, and internet search software relevant to the position. • Knowledge of payroll system. • Strong organization skills. • Ability to pay close attention to detail, multitask, and manage time. • Ability to maintain high level of confidentiality. • Ability to work in a professional high-pressure environment while demonstrating and maintaining good personal relation/people skills and a positive attitude. • Ability to multitask and work well under stress. • Must be a self-starter and able to adjust to change. • Must be able to work flexible hours during the day or evening including weekends, holidays, and all blackout dates. 85% of our Management Team have been promoted from within On our most recent Engagement Survey, 82% of our Team Members expressed that they were grateful to work at Viejas 40% of our Team Members have worked for us for more than 5 years and 23% for more than 10 years San Diego's Premier Gaming Resort, Viejas Casino & Resort is a AAA Four Diamond Award recipient since 2013. Viejas Casino & Resort features world-class gaming with thousands of slot machines, exciting table games, an outlet shopping center, and an off-track betting facility. Viejas Casino & Resort also features a variety of restaurants including the AAA Four Diamond Grove Steakhouse which offers classic and contemporary cuisine for the definitive gourmet experience. Baron Long Bar & Grill offers a casual sports bar dining experience with quality ingredients and house-made preparations. Ginger Noodle Bar offers classic and contemporary Asian fare in a comfortable and modern contemporary setting with an organic and natural influence. Grab & Go is the ideal place to enjoy sandwiches, burgers, pizzas, wholesome Poke bowls, and much more, all with speedy service to swiftly get you back to the game —24 hours a day! Viejas Hotel features 203 luxury rooms and 34 VIP suites, including a lush, spacious pool and lounge area and nine indoor-outdoor meeting spaces, including the magnificent Oak Ballroom. The highly anticipated adult-only tower, Willows Hotel & Spa offers an additional 159 VIP suites and luxury spa facilities. A perfect place to relax and regenerate, The Spa at Willows Hotel & Spa is a full-service spa that accentuates your Resort experience. Indulge in signature body and facial treatments specifically created to beautify and regenerate. Amenities include a steam room, sauna, saltwater pool, and whirlpool. The beautiful Viejas Outlets, located across the street from the casino, offers visitors a unique shopping experience with highly acclaimed stores, numerous eateries, Viejas Bowl, and Southern California’s largest outdoor ice rink. The best casino in San Diego just got even better. The Viejas Pit Stop, located at the Eastern parking lot is an oasis of travel perfection. With 16 gas pumps, 4 diesel pumps, a car wash and a comprehensive convenience store, to include hot and cold meal favorites, like BBQ Sandwiches, Mexican items, Wings, Pizza, fresh Donuts and more! Open 24 hours a day! AND myViejas players are able to redeem their points for fuel! Retirement 401(k) with company match Medical, Dental, Vision Benefits (80% paid by Viejas) Paid Time Off (3 weeks of PTO plus Holidays, start earning from day one!) Accident, Critical Illness & Disability Insurance Available Employee Assistance Program Bonus Eligibility for all Team Members $5,000 tuition reimbursement per calendar year (Annually, no limit during duration of employment) Unlimited Chiropractor Benefit with $10 co-pay Gym Membership Reimbursement Viejas Pit Stop Fuel Discount And, much more! Benefits vary for PT and FT employment

Requirements

High school diploma or GED preferred.
Must be age 21 years of age or older.
2 to 4 years of administrative duties or related experience.
Strong verbal, written, and interpersonal communications skills.
Strong guest service skills and attention to detail.
Intermediate skills in Word, Excel, and internet search software relevant to the position.
Knowledge of payroll system.
Strong organization skills.
Ability to pay close attention to detail, multitask, and manage time.
Ability to maintain high level of confidentiality.
Ability to work in a professional high-pressure environment while demonstrating and maintaining good personal relation/people skills and a positive attitude.
Ability to multitask and work well under stress.
Must be a self-starter and able to adjust to change.
Must be able to work flexible hours during the day or evening including weekends, holidays, and all blackout dates.

Nice To Haves

1 to 2 years general understanding of payroll and HR systems experience preferred.
ADP knowledge is preferred.

Responsibilities

Greets visitors and directs them to the appropriate area or person.
Sorts and distributes mail.
Screens incoming phone calls and routes to appropriate team members/departments.
Composes and prepares documents, correspondence, and reports.
Records and transcribes meeting minutes.
Files documents either in digital form or hard copies, scanning, copying, and faxing documents.
Acts as payroll designee for the department.
Updates, maintains, reviews, and approves team member attendance sheet while ensuring correct information is entered in the payroll system.
Generates team member’s attendance report and advises managers when disciplinary action is necessary.
Works closely with Human Resources on team members returning to work, or restriction if applicable, following leave of absence and workers’ compensation cases.
Processes paperwork including the new hires, terminations, promotions and transfer to other departments, status changes on team members, office space set-up, parking, office keys, card keys, computer access, and lockers.
Orders maintenance supplies as needed, such as cleaning chemicals, tools, and equipment.
Prepares check requests; tracks purchase orders and reconciles department expenses.
Establishes and maintains working relations with internal and external guests.
Ensures that a clean, safe, hazard-free work environment is maintained.
Adheres to all company and department policies, procedures, and standard operating guidelines
Performs other duties as assigned.
Does not provide supervision to other team members.

Benefits

Retirement 401(k) with company match
Medical, Dental, Vision Benefits (80% paid by Viejas)
Paid Time Off (3 weeks of PTO plus Holidays, start earning from day one!)
Accident, Critical Illness & Disability Insurance Available
Employee Assistance Program
Bonus Eligibility for all Team Members
$5,000 tuition reimbursement per calendar year (Annually, no limit during duration of employment)
Unlimited Chiropractor Benefit with $10 co-pay
Gym Membership Reimbursement
Viejas Pit Stop Fuel Discount