Administrative Assistant - Finance

Access Supports•Middletown, NY

2d•$18 - $20•Onsite

About The Position

OVERVIEW OF PRIMARY RESPONSIBILITIES: Track and ensure timely submission of financial reports, budget documents, and related materials; maintain organized and accurate records Support preparation for Finance Committee, Board, and audit-related meetings, including logistics and materials coordination Prepare and format financial reports, correspondence, presentations, and internal documentation Assist with meeting coordination, including scheduling, agenda preparation, and minute-taking Review and distribute incoming communications, including financial documents, memos, and reports Maintain and organize financial files, records, and documentation in accordance with compliance standards Support document management and archiving procedures specific to financial operations Coordinate travel arrangements and expense documentation for finance leadership, as needed Perform general administrative duties such as managing office supplies and supporting day-to-day departmental operations Serve as a liaison between the Finance Department and internal/external stakeholders Support tracking of key finance deliverables, deadlines, and follow-up items Perform additional duties as assigned

Requirements

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint (with emphasis on Excel for financial tracking and reporting support)
Strong organizational skills and attention to detail, particularly in handling financial data
High level of integrity, discretion, and respect for confidentiality
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Adaptability and responsiveness to shifting departmental needs
Professional communication and interpersonal skills
Strong technical aptitude, especially with financial systems and reporting tools
Ability to maintain composure and effectiveness under pressure
High School diploma or equivalent required.
Or 1-2 years of equivalent administrative experience, ideally within a finance or accounting environment.
Must be capable to sit or stand in front of a computer for long-periods of time
Able to work in open space floor plan
Must be capable to move throughout work day
Work alongside co-workers within 3 feet
Must be able to move in tight spaces
Occasional lifting of > _25+ pounds

Nice To Haves

Associate’s degree or relevant coursework in Business Administration, Finance, or a related field preferred.

Responsibilities

Track and ensure timely submission of financial reports, budget documents, and related materials
Maintain organized and accurate records
Support preparation for Finance Committee, Board, and audit-related meetings, including logistics and materials coordination
Prepare and format financial reports, correspondence, presentations, and internal documentation
Assist with meeting coordination, including scheduling, agenda preparation, and minute-taking
Review and distribute incoming communications, including financial documents, memos, and reports
Maintain and organize financial files, records, and documentation in accordance with compliance standards
Support document management and archiving procedures specific to financial operations
Coordinate travel arrangements and expense documentation for finance leadership, as needed
Perform general administrative duties such as managing office supplies and supporting day-to-day departmental operations
Serve as a liaison between the Finance Department and internal/external stakeholders
Support tracking of key finance deliverables, deadlines, and follow-up items
Perform additional duties as assigned