Administrative Assistant, Finance

TEC Equipment, Inc.•Portland, OR

3d•Onsite

About The Position

The Finance Administrative Assistant is responsible for supporting the retail finance team in financial, administrative, and clerical duties related to financing and sale of trucks and trailers. This is a full-time, on-site position. This role is responsible for preparation and processing of loan documents, DMV/title paperwork, lien filings, and revenue booking, activities critical to risk management, revenue recognition, and dealership profitability. This position serves both internal and external customers and must balance accuracy, urgency, and customer service. The ideal candidate will demonstrate strong business acumen, attention to detail, and the ability to navigate complex financial and compliance processes. They must also act as a professional liaison to outside financial institutions, customers, and state agencies. The Finance Administrative Assistant must embody TEC's Vision, Mission, and Values by delivering exceptional service, fostering collaboration, solving problems, and following through on commitments. Upholding TEC's values of Teamwork, Entrepreneurship, and customer focus is essential to ensuring TEC Equipment is recognized as our customers' best business partner.

Requirements

High school diploma or equivalent
1-3 years administrative experience preferably in finance industry, sales, customer service or dealership environment.
Exceptional customer service skills and ability to build relationships quickly
Ability to work independently, prioritize both independently and collaboratively, and use sound judgment in a changing environment.
Strong desire to be part of a team and remain flexible and adaptable
Intermediate knowledge of Windows based PC applications such as
Microsoft Office (including Outlook, Word and Excel)
Excellent oral and written communication skills in English
Strong organizational and time management skills
Ability to be dependable in attendance

Nice To Haves

Experience in the automotive/trucking industry a plus but not required
Knowledge of basic accounting functions desired but not required

Responsibilities

Preparation and validation of documents for signing in a timely manner. Packaging, submitting and follow up on contract funding.
Greet and assist internal & external customers with authenticity and appreciation for their business. Professionalism in serving as a liaison to outside finance institutions and banks.
Prepare and process accounting and / or general ledger coding of funds received. Accurately manage flooring payoffs – understanding deadlines provided in banking covenants
Assist employees with administrative tasks as directed by supervisor. Maintain confidentiality in all customer transactions
Process title work, resolve title issues and follow up on lien filing. Ability to communicate effectively with various state agencies, banks and customers
Responsible for booking and finalizing all equipment sale transactions
Complete daily detailed data entry in multiple applications as directed in an accurate and timely manner
Take responsibility for staying abreast of changes in branch offerings and heavy-duty trucking industry terminology.
Ensure quality control in all work completed in order to protect the organization’s bottom line

Benefits

TEC provides our employees and their families with a full menu of health, wellness, and retirement benefits.
New hires are eligible to participate in TEC Equipment’s comprehensive benefits plan the first of the month following your date of hire.
Choice of two comprehensive medical plan options that include prescription drug coverage
Choice of two dental plans that cover preventative and diagnostic care, basic and major services, and orthodontia for children
Vision care, discounted hearing exams, and hearing aids
401(k) retirement savings plan with company contribution
Life, accident, and disability insurance
Employee Assistance Program (EAP)
Education assistance
Seven paid holidays, vacation accrual of at least 48 hours per year, and paid sick