Administrative Assistant - F&B Administration

Hard Rock Hotel & Casino Ottawa•Tejon, NM

About The Position

Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site: https://www.gotoworkhappy.com/benefits Job Description: Responsibilities The F&B Admin is responsible for providing clerical support; maintains correspondence files, inventories of printed material, assigned projects, spreadsheets, and budget files. Relieves the VP - Food & Beverage of administrative and business details and maintains confidentiality. (These functions are intended as a general illustration of the work performed in this job classification and are not all inclusive for this position)

Requirements

This knowledge and these abilities are typically acquired through the completion of a high school education or equivalent, as well as through a minimum of 5 years’ experience in a secretarial or administrative capacity.
Excellent interpersonal, oral and written communication skills.
Meticulous, organized and accurate
Extreme confidentiality.
Familiarity with a variety of computer systems and applications.
Be flexible to work varying shifts and time schedules as needed.
Communicate effectively with all levels of employees and guests.
Manage multiple details and tasks concurrently in a changing environment.
Able to work effectively in a team environment.
Analyze and think about how possible solutions impact on the entire operation.
Ability to stand and sit for extended periods of time.
Ability to walk distances.
Ability to lift 30 to 40 lbs.
While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms, talk or hear; and taste or smell.
Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception and ability to adjust focus.
The Casino environment is hectic, fast-paced and often crowded and noisy.
May be exposed to casino related environmental factors including, but not limited to excessive noise and constant exposure to general public.

Nice To Haves

Four years’ experience in an executive assistant capacity preferred.
College degree preferred.

Responsibilities

Maintains office administrative duties, including answering phones; making travel arrangements and reservations; making appointments, greeting visitors (including determining nature of business); composing and sending correspondence and statistical reports; recording of minutes of meetings; sorting, preparing and prioritizing mail; and maintaining files, to ensure effective preparation of materials, flow of information, and management of schedule to allow the VP of Food & Beverage to most efficiently utilize time for matters relevant to the successful operations and financial management of Hard Rock property.
Composes memos and letters, under general direction for final approval and signature, ensuring effective preparation and presentation of information.
Purchases supplies and other items needed by department, authorizing purchase orders within guidelines to ensure timely procurement of necessary items.
Plans and coordinates meetings which include gathering, compiling, and organizing all required information and creating presentation material.
Handles complimentary goods and/or services in addition to reservations as requested.
Performs all duties in a confidential manner.
Gathers and edits monthly reports from and prepares final reports for the VP’s approval.
Attend and participate in meetings, completing follow up as assigned.
Perform work regularly and predictably.
Other duties as assigned.