Administrative Assistant, Executive Office - DC

Center for Global Development • Washington, DC

3d • $54,000 - $57,000 • Hybrid

About The Position

The Center for Global Development (CGD) is an independent, non-partisan, non-profit policy research organization in Washington, DC and London, UK that focuses on the issues and institutions that are critical to inclusive development. Through rigorous empirical research and active engagement with the global policy community, we focus on the policy intersections of low- and middle-income countries and the governments, institutions, and corporations that can be partners in delivering greater progress. CGD is currently seeking an experienced scheduler and administrative professional to assist with calendar, travel, and logistical support for the Executive Office. The Administrative Assistant will perform a range of duties including managing the Vice Presidents' scheduling, travel, and other administrative functions which are key to ensuring CGD’s leadership can effectively meet the organization's strategic goals and objectives. Under the guidance of the Senior Executive Assistant to the President, the incumbent will lend administrative support to a range of other activities as necessary. The incumbent must be able to exercise discretion, good judgment, and significant initiative. To be successful, the Administrative Assistant must have a high attention to detail, expert Outlook calendar skills, and extensive experience scheduling and managing travel. The ideal candidate will be energetic, collaborative, proactive, and able to creatively problem-solve, while demonstrating excellent communication, organization, process improvement, administrative, and relationship-building skills. This position works within the Executive Office, interfacing regularly with both internal and external constituencies on a variety of scheduling and administrative issues.

Requirements

• Bachelor’s degree is required.
• Significant administrative experience including calendar management.
• Experience organizing meetings to ensure frequency, duration, agenda, and follow-up are consistent and serve to strengthen a meeting’s usefulness.
• Poise, confidence and an ability to interact with a variety of constituents, both internal and external, ranging from associate-level to chairperson, CEO and/or donor.
• High-level proficiency in Microsoft Office. Expert calendaring skills required.
• Professional, positive attitude with an ability to exhibit discretion and confidentiality.
• Superb interpersonal, written and verbal communication skills including grammar, editing and proofreading.
• An interest in development and geographical knowledge of developing country settings.
• An innovative spirit, a way with people, a calm-under-pressure, and flexible approach when things move quickly.

Nice To Haves

• Skills in Adobe Acrobat, SharePoint, One Drive, and/or Salesforce are a plus.

Responsibilities

• Proactively manage and maintain the Vice Presidents' busy calendars with an eye toward maximizing productivity through planning, forecasting, and adapting to a highly dynamic schedule of engagements and meetings.
• Collaborate with and support other Executive Office team members to ensure the overall coordination and smooth, resilient operation of administrative duties across the Executive Office.
• Provide organizational support as a coordinator for the Non-Resident Fellow program, managing the nomination and renewal process and maintaining an accurate database of currently affiliated fellows.
• Assist with event planning, creating and tracking invitations, speaker and providing overall logistical support as necessary.
• Prepare Vice Presidents' travel arrangements (domestic and international).
• Orchestrate large-scale meetings including All Staff Meetings (ASM) and Research in Progress (RIP).
• Organize and maintain data for CGD’s VIP contacts and engagements in Salesforce.
• Assist with document and contract management.
• Work closely with the Senior Executive Assistant to the President and CGD’s HR team for the annual performance review process for direct reports of the President.
• Provide front desk coverage during periods when the Operations and Culture Associate is unavailable, serving as the first point of contact for visitors and inquiries.
• Backfill the role of Senior Executive Assistant to the President as necessary.

Benefits

• Read about CGD’s benefits package here.
• CGD/E is an Equal Opportunity Employer, and celebrates fostering a collaborative, diverse, and inclusive work environment. All persons will be considered for employment regardless of race, color, creed, national origin, ancestry, gender, gender identity or expression, national origin, parental status, veteran status, marital status, disability, religious or political affiliation, age or sexual orientation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 51-100 employees