Administrative Assistant - Engineering

Hormel Foods•Austin, MN

1d•$19 - $26•Onsite

About The Position

ADMINISTRATIVE ASSISTANT - ENGINEERING - CORPORATE OFFICE (AUSTIN, MN) To save time applying, Hormel Foods does not offer sponsorship of job applicants for employment-based visas for this position at this time. Relocation is not eligible for this role. Applicants must not now, or at any time in the future, require employer sponsorship for a work visa. Applicants must be authorized to work in the United States for any employer. RESPONSIBILITIES: The person in this position: Provides project coordination assistance for all corporate engineering staff. Provides guidance to project managers throughout the company regarding policy and procedure. Collects project spending and status information from corporate engineering staff and project managers located at facilities across the company. Summarizes the data into Excel spreadsheets used for quarterly reporting. Processes all newly approved capital projects including notiﬁcations to project managers and addition of project details to the master spreadsheet used for project tracking. Schedules meetings, presentations and conferences. This includes coordinating with project managers and stakeholders across the company to schedule weekly technical review meetings and project completion meetings. Processes purchase requisitions utilizing EAM and Oracle. Schedules business travel for corporate office engineering staff (company planes, rental cars, hotels, etc.). Maintains documents of a standard and nonstandard format (Microsoft Word, Excel, etc.). Is responsible for general ﬁ ling of documents, including drawings, technical materials, and speciﬁcation ﬁles. Processes the email and calendar systems as requested for the Director of Corporate Engineering. Proofreads technical documents, meeting minutes and other documents.

Requirements

Ability to type efficiently.
Excellent communication and interpersonal skills.
Excellent grammar and proofreading skills.
Demonstrated attention to detail.
Strong experience with word processing and spreadsheets.
Demonstrated knowledge of Microsoft Word, Excel and PowerPoint.
Demonstrated organizational skills.
Ability to work with minimal supervision and prioritize work.
Strong organizational knowledge to be able to accomplish tasks with other functional areas.

Nice To Haves

Experience with Oracle Financial and Enterprise Asset Management (EAM) software.
General knowledge and understanding of engineering terms and the relationship between drawings.
Advanced Excel skills.
Completion of Grammar class.
Intermediate PowerPoint skills.

Responsibilities

Provides project coordination assistance for all corporate engineering staff.
Provides guidance to project managers throughout the company regarding policy and procedure.
Collects project spending and status information from corporate engineering staff and project managers located at facilities across the company.
Summarizes the data into Excel spreadsheets used for quarterly reporting.
Processes all newly approved capital projects including notiﬁcations to project managers and addition of project details to the master spreadsheet used for project tracking.
Schedules meetings, presentations and conferences.
Processes purchase requisitions utilizing EAM and Oracle.
Schedules business travel for corporate office engineering staff (company planes, rental cars, hotels, etc.).
Maintains documents of a standard and nonstandard format (Microsoft Word, Excel, etc.).
Is responsible for general ﬁ ling of documents, including drawings, technical materials, and speciﬁcation ﬁles.
Processes the email and calendar systems as requested for the Director of Corporate Engineering.
Proofreads technical documents, meeting minutes and other documents.