Administrative Assistant - Dispatcher

Satellite Shelters • Christiana, TN

1d

About The Position

Position Summary: The Administrative Assistant assists branch management in the daily operations of the branch. This position assists in the coordination of operations activities, product development, service, and quality. Additionally, this position assists the branch manager/operations manager with monitoring of safety information, scheduling, reporting, and other safety-related activities. Essential Duties and Responsibilities: Assist in the coordination of scheduling of deliveries, pickups, and multi-sectional set-ups. Utilize computer software such as Microsoft Office Suite and NAV. Manage stock, check-in/out, confirm dates. Manage the Accounts Receivable process and collaborate with customers to resolve billing issues and ensure timely payments. Keep scheduling activities on the board updated in real-time. Communicate with customers effectively before delivery & pickups. Performs all duties and responsibilities in a timely and effective manner in accordance with established company policies to achieve the overall objectives of this position. Maintain a favorable working relationship with all other company employees to foster, aid, and promote a cooperative and harmonious working climate. Monitor oversight of stock assignment to branches. Perform other duties as assigned. Education and Experience Requirements: This position requires a high school diploma and 3-5 years of administrative assistant experience or an equivalent combination of work and educational experience. Experience working on an assembly or construction site is a plus. Technical Capacity Shown ability to collaborate with other team members to accomplish tasks. Thorough and detail-oriented. Required Skills: Proficiency in MS Office Suite Ability to multitask Strong written and verbal communication Excellent problem-solving skills Strong Interpersonal communications skills Physical/Mental Demands: Position requires a high degree of concentration to manage frequent interruptions while meeting strict deadlines. Wears personal protective equipment as required Ability to be exposed to loud noise levels. Other Duties Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

• High school diploma
• 3-5 years of administrative assistant experience or an equivalent combination of work and educational experience
• Shown ability to collaborate with other team members to accomplish tasks.
• Thorough and detail-oriented.
• Proficiency in MS Office Suite
• Ability to multitask
• Strong written and verbal communication
• Excellent problem-solving skills
• Strong Interpersonal communications skills
• Position requires a high degree of concentration to manage frequent interruptions while meeting strict deadlines.
• Wears personal protective equipment as required
• Ability to be exposed to loud noise levels.

Nice To Haves

• Experience working on an assembly or construction site is a plus.

Responsibilities

• Assist in the coordination of scheduling of deliveries, pickups, and multi-sectional set-ups.
• Utilize computer software such as Microsoft Office Suite and NAV.
• Manage stock, check-in/out, confirm dates.
• Manage the Accounts Receivable process and collaborate with customers to resolve billing issues and ensure timely payments.
• Keep scheduling activities on the board updated in real-time.
• Communicate with customers effectively before delivery & pickups.
• Monitor oversight of stock assignment to branches.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees