Administrative Assistant - DEIB Office

The Home for Little Wanderers•Boston, MA

About The Position

When you join The Home for Little Wanderers, you join a team of professionals dedicated to creating better, brighter futures for kids. For over 200 years, The Home for Little Wanderers has helped build stable lives and hopeful tomorrows for vulnerable children and their families. Our 25+ community-based and residential programs serve thousands of at-risk youths from birth to age 26. Many of these children have experienced abuse, neglect, trauma, or a disrupted family life. As the oldest child welfare agency in America, we provide them with safe surroundings, permanent loving relationships, and a secure path toward a better, brighter future. To learn more about the incredible impact our employees have on the lives of children and families, click here: https://www.youtube.com/watch?v=DXedSArtYbg

Requirements

High School Education or equivalent required
Must be computer literate, including knowledge of Microsoft Office and Internet Explorer, with the ability to learn new software applications

Nice To Haves

One year of administrative support experience preferred
Knowledge of switchboard operations preferred
Bi-lingual capability preferred

Responsibilities

Collect, compile and organize DIEB data to design and develop an up-to-date webpage for the DEIB office.
Provide accurate data entry, as required.
Support the development of programs produced by the DEIB office inclusive of marching in Boston’s Pride for the People parade, tabling at Juneteenth, coordinating the Diversity Committee’s annual retreat, co-hosting the international community’s summer gathering and hosting the mentoring program’s annual culmination celebration.
Produce content for the monthly Diversity Committee newsletter.
Provide word processing, spreadsheet and other computer and administrative support in the preparation of reports, documents and forms
Under the direction of the manager, compose memos from previously taken notes.
Maintain a clean, organized and inviting workspace.
Distribute mail and employee recognition gifts.
Call service technicians to tend to faulty office equipment
Order and maintain office supplies
Managing the switchboard. Direct all incoming calls. Take detailed and accurate messages and forward calls appropriately. If need be, locate staff for calls in emergency or urgent situations.
Greet all visitors in a kind and professional manner. Direct vendors to appropriate service areas and direct others to appropriate areas such as conference rooms, restrooms, etc. Notify employees of the arrival of clients, packages, etc.
May be required to carry a mobile device
Perform special project duties and/or other tasks as assigned