Administrative Assistant/Coordinator

McKim & Creed, Inc.

7h

About The Position

We are looking for an Administrative Assistant to perform a variety of administrative and clerical tasks. Duties include providing support to our Geomatics team, assisting in standard office needs and managing administrative activities. Geomatics
[https://www.sebagotechnics.com/services/surveying-geomatics/] is the discipline of gathering, storing, processing, and delivering spatially referenced information. It encompasses the fields of surveying, mapping, remote sensing (LiDAR or HDS Scanning), photogrammetry, hydrography, global positioning systems (GPS), and geographic information systems (GIS). With almost 200 geomatics professionals on staff, McKim & Creed is one of the largest geospatial and land surveying firms in the Southeast.

Requirements

• High School diploma or GED required.
• Must be professional, trustworthy, self-starter, assertive, detail oriented, flexible to meet deadlines, willing to do a variety of tasks and work independently.
• Must have experience dealing with the public, good organizational skills, and strong computer skills.
• Excellent organizational, communication, interpersonal and administrative skills.
• Excellent computer skills as applicable to the position are necessary including Microsoft Outlook, Word, and Excel.
• Must be able to keep confidential information private.
• Must pass pre-employment drug screen test.

Nice To Haves

• Associates or Bachelor’s degree preferred but not required.
• Previous administrative experience working in a civil engineering, architectural, construction or surveying firm is preferred but not required.
• Active involvement in community or professional activities and continuing education is desirable.
• Knowledge of BST accounting software.
• Knowledge of Vantagepoint.

Responsibilities

• Put together FDOT (Florida Department of Transportation) audit packages .
• Frequently interact with all levels of management and employees and occasionally with clients and outside vendors.
• Produce letters, memos and correspondence; prepare forms, tables, spreadsheets and other business typing.
• Finalize reports, proposals, meeting minutes, agreements and similar documents drafted by the project staff and maintain project files.
• Assist project managers and field staff with other various administrative functions such as running errands, coordinating meetings and coordinating travel.
• Perform basic accounting functions such as time sheet verification, credit card reconciliations, expense reporting and invoice coding.
• Assemble and deliver Summary of Qualification packages.
• Conduct project setups/tracking/closeout.
• Work with project teams.
• Offer suggestions to supervisor on improvements to the flow of work or making operations flow more smoothly.

Benefits

• Employee Stock Ownership Plan (ESOP): ALL employees are owners & benefit from profits earned
• Competitive pay: PLUS paid holidays, bereavement, parental, medical, and military leave
• Multiple office locations to work from: Stick close to home or travel for a change of scenery
• Growth opportunities & training: Grow confidently in your career with our mentoring & training programs
• Professional development: Tuition reimbursement, professional development programs, online courses & more
• Work that makes a difference: See the direct impact your work has on communities we serve, which is most likely a community you live in.
• Collaborative, supportive team: People to help you solve problems, cheer successes & encourage you along the way

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees