Administrative Assistant - Contract

S. A. Comunale Co.•Reading, PA

About The Position

S.A. Comunale is seeking an Administrative Assistant - Contract to support the Reading, PA Branch. Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Requirements

High school diploma or GED is required.
3+ years of administrative experience is required.
Significant experience with Microsoft applications (i.e. Word, PowerPoint, Excel) is required.

Nice To Haves

Previous experience in the construction industry is a plus.

Responsibilities

Perform general clerical duties to include but not limited to photocopying, faxing, mailing, filing and scheduling appointments.
Assum receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages when required.
Sign for and distribute UPS/FedEx/Airborne packages.
Distribute incoming mail and prepare outgoing mail including bulk mail.
Print and maintain all bid documents as well as prepare for all bids.
Obtain all information necessary for contracts and review sheets.
Perform basic accounting functions such as billing, accounts receivable, accounts payable.
Create folders, print drawings, specs, bid bonds, and addendums.
Request pre-qualifications, bid bonds, etc. for bids.
Contract review sheets – Insurance / Lein wavers, workers compensation.
Review specs and know requirements for bids.
Labor work sheets m and other bid estimate sheets.
DBE Contractor / Supplier Utilization form.
Create binders for library and filing cabinet when job is awarded.
Box up files / folders prior 2 years.
File executed contracts.