Administrative Assistant (Brokerage Administrator)

Marcus and Millichap•Houston, TX

49d

About The Position

The Brokerage Administrator provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage.

Requirements

Two+ (2+) years of administrative experience.
High School diploma.
Strong knowledge of Microsoft (MS) Office required: Word, Excel, PowerPoint, and Outlook.
Editing and proofreading skills.
A professional appearance and demeanor
Top-notch phone manner.
Reliable, punctual, and professional.
Friendly, upbeat personality with a can-do attitude.
A strong desire to learn and progress within the company
Eagerness to learn new software applications and technical remedies for keeping office computer systems updated.

Nice To Haves

Previous real estate experience is helpful.
Background in a banking, finance, or legal office environment preferred.
Knowledge of Adobe InDesign is a plus.

Responsibilities

Process new listings, including proofing and editing marketing packages for superior quality and use of grammar.
Assist the Operations Manager in the processing of sold and closed transactions when necessary.
Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary.
Copy, scan, and create proposal bindings and print jobs for agents.
Share the telephone and front desk responsibilities with the other support staff.
Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving.

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