Administrative Assistant and Word Processor

Tetra Tech, Inc.•Kansas City, MO

55d•Onsite

About The Position

Tetra Tech is looking for a full-time Administrative Assistant and Word Processor based in Kansas City, MO office. The ideal candidate will have previous administrative and word processing experience. This role involves assisting with the daily operations of the office, supporting staff in satellite offices and word processing of reports to support project teams in producing high-quality deliverables. At Tetra Tech, we are Leading with Science to solve the world's most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world. Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential - join us to advance your career while leaving a lasting legacy.

Requirements

Minimum of 2 years of experience with administrative roles and word processing
Strong proficiency with Microsoft Office Suite
Proficiency in Adobe Acrobat PDF
Attention to detail, strong communication, and organization is a must
Excellent customer service skills a must
Familiarity with MS Teams
Ability to effectively communicate with all levels of management and peers.
Capability to work under pressure and prioritize time effectively
Ability to handle multiple tasks and meet deadlines while maintaining a high level of integrity and confidentiality especially matters concerning business and staff
Individual drive and initiative to maintain under minimal supervision
A professional disposition and a positive attitude
Flexible and able to immediately adapt to changing priorities
Able to work as a team player, be attentive to the needs of staff, work with specific deadlines, and be open to learning new skills as required
Must be highly motivated, customer focused, and work well in a team environment as well as independently
Must have the ability to manage a heavy workload and be willing to work overtime as needed
Background check
High school degree is required.

Nice To Haves

Associates or Bachelor's degree in English, communications, or a related field with a substantial writing component is preferred.

Responsibilities

Manage the front reception desk, maintain office equipment, order supplies and other administrative functions throughout the office.
Coordinate preparation and organization of multiple documents and other deliverables according to internal and external client requirements and schedules.
Assist with the onboarding of new hires.
Assist with management of fleet of [12] vehicles.
Assist timesheet coordinators with coordination of weekly timesheet entry.
Format client report deliverables.
File and organize documents.
Collaborate with project teams to create accessible document templates and ensure adherence to project guidelines.
Use Microsoft Office, Adobe Creative Suite, and other software to produce high-quality documents.
Adapt to various client style guides and familiarize with an internal Tetra Tech style guide.
Timesheet submission coordination.
Perform other administrative and cross-functional duties as assigned.

Benefits

Comprehensive and market-competitive benefits.
Merit-based financial rewards.
Flexibility and company-wide commitment to work/life balance.
Collaborative team atmosphere that values the contributions of all employees.
Learning and development opportunities for ongoing professional growth.
Tetra Tech offers comprehensive benefit options that allow employees to design a plan based on individual needs and assists in planning for long-term financial security. Available benefits include medical, dental and vision insurance, term life, disability, accidental death & dismemberment coverage, Flexible Spending Account (FSA), Health Spending Account (HSA), time off with pay, 401k retirement plan, and an Employee Stock Purchase Plan.

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