Administrative Assistant and Clerkship Coordinator - Marshall Neurosurgery

Marshall Health•Huntington, WV

21d

About The Position

The position supports both departmental leadership functions and medical student education activities within the Department of Neurology. Executive Administrative Job Responsibilities: Provides administrative and clerical support to the Chair of the Department of Neurology including drafting, typing, and proofreading correspondence and departmental documents. Manages the Chair’s calendar, appointments, and meeting schedules. Coordinates communication between the Chair, faculty, staff, residents, students, and institutional leadership. Assists in preparation of meeting agendas, materials, presentations, and reports. Takes minutes during meetings as requested and maintains records of decisions and action items. Coordinates travel arrangements, meetings, and departmental events. Maintains confidential files and records related to departmental operations and personnel matters. Serves as a liaison between the Chair and faculty, staff, and institutional administrative offices. Clerkship Coordination Job Responsibilities: Coordinates schedules for medical students rotating through the Neurology Clerkship including assignments with faculty, residents, and off site clinical activities. Facilitates communication between students, faculty, residents, medical school administration, and affiliated clinical sites. Assists with planning and implementation of clerkship orientation sessions and educational activities. Coordinates and proctors student examinations conducted during the clerkship cycle. Tracks and collects faculty evaluations of students and ensures timely submission through institutional systems. Maintains records and documentation required for clerkship administration and accreditation. Maintains and updates clerkship information and materials on institutional learning platforms or coursework websites. Assists in identifying and resolving scheduling or logistical issues related to student rotations. Other Job Responsibilities: Assists with preparation of departmental presentations, reports, and academic documentation. Maintains organized files and assists with departmental administrative tasks. Participates in departmental educational and administrative activities. Performs other duties as assigned or requested.

Requirements

High school diploma or equivalent required.

Nice To Haves

Additional training or college coursework is helpful but not required.
Prior administrative or office experience is helpful but not required.
Candidates with strong organizational skills, attention to detail, and a willingness to learn are encouraged to apply.

Responsibilities

Provides administrative and clerical support to the Chair of the Department of Neurology including drafting, typing, and proofreading correspondence and departmental documents.
Manages the Chair’s calendar, appointments, and meeting schedules.
Coordinates communication between the Chair, faculty, staff, residents, students, and institutional leadership.
Assists in preparation of meeting agendas, materials, presentations, and reports.
Takes minutes during meetings as requested and maintains records of decisions and action items.
Coordinates travel arrangements, meetings, and departmental events.
Maintains confidential files and records related to departmental operations and personnel matters.
Serves as a liaison between the Chair and faculty, staff, and institutional administrative offices.
Coordinates schedules for medical students rotating through the Neurology Clerkship including assignments with faculty, residents, and off site clinical activities.
Facilitates communication between students, faculty, residents, medical school administration, and affiliated clinical sites.
Assists with planning and implementation of clerkship orientation sessions and educational activities.
Coordinates and proctors student examinations conducted during the clerkship cycle.
Tracks and collects faculty evaluations of students and ensures timely submission through institutional systems.
Maintains records and documentation required for clerkship administration and accreditation.
Maintains and updates clerkship information and materials on institutional learning platforms or coursework websites.
Assists in identifying and resolving scheduling or logistical issues related to student rotations.
Assists with preparation of departmental presentations, reports, and academic documentation.
Maintains organized files and assists with departmental administrative tasks.
Participates in departmental educational and administrative activities.
Performs other duties as assigned or requested.