Clinical Clerkship Coordinator

University of Pikeville • Pikeville, KY

13d

About The Position

The Clinical Clerkship Coordinator supports the administration and operations of the third- and fourth year clinical education program for KYCOM medical students. This position coordinates clinical rotation scheduling, monitors student academic progress, supports national board exam administration, and serves as a primary liaison between students, clinical sites, adjunct faculty, and the Office of Clinical Affairs to ensure compliance with institutional and accreditation standards.

Requirements

• Must have excellent verbal and written communication skills.
• Must have good interpersonal and communication skills to assist faculty, adjunct faculty, staff, and students.
• Must understand and maintain confidentiality in compliance with FERPA and, if applicable, HIPAA.
• Must have excellent computer skills with efficient knowledge of Microsoft Word, Excel, Outlook, PowerPoint, web browsers and Google Docs/Sheets.
• Must have excellent time management and organizational skills.
• Must have the ability to multitask, prioritize assignments, and meet deadlines.
• Must be able to work independently and also as a member of a team.

Nice To Haves

• A minimum of an Associate's or Bachelor's Degree is Preferred.
• 1-3 years of experience in a formal education department, business, or professional office is preferred.

Responsibilities

• Schedule and manage clinical rotations within the Medtrics system
• Process student requests for away rotations, including VSLO/VSAS applications
• Coordinate rotation logistics with clinical sites and site coordinators
• Track rotation completion and student progress toward graduation
• Serve as a liaison between KYCOM, clinical site coordinators, and adjunct faculty to facilitate scheduling, communication, and resolution of rotation-related issues.
• Monitor student performance in clinical rotations and identify potential academic concerns
• Track and review student rotation logs and evaluations
• Maintain records of student grades and academic progress
• Communicate concerns to the Director of Clinical Rotations
• Compile and provide reports related to student clinical performance, evaluations, and rotation completion for the Director of Clinical Rotations and Clinical Affairs leadership.
• Ensure clinical rotation documentation, student evaluations, and academic tracking in Medtrics comply with COCA accreditation standards and KYCOM clinical education policies.
• Coordinate scheduling of COMAT examinations for students
• Provide remote or in-person proctoring of COMAT exams as needed
• Track student performance on national board exams
• Enter and maintain student evaluation records in Medtrics
• Submit student grades to the Registrar’s Office
• Assist with clinical education events such as Capstone and the Clinical Rotations Fair
• Meet with students as needed regarding rotation progress
• Support other activities of the Clinical Affairs office as assigned

Benefits

• UPIKE offers a competitive benefits package including medical, dental, vision, and life insurance, telemedicine, long term disability, tuition waivers, a 403(b)-retirement plan, and HSA, FSA, & dependent care accounts.
• UPIKE also offers a generous holiday schedule and paid leave program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees