Administrative Assistant - Ambulatory

The University of Kansas Hospital•Kansas City, KS

50d

About The Position

The Administrative Assistant to Ambulatory provides high-level administrative support for departments and clinics. They support management and physicians in the assigned area in a variety of administrative task such as scheduling, CME balance tracking, payroll assistance and gathering data and preparing reports. Leads the administrative functions of assigned areas.

Requirements

High School Graduate
2 or more years of operational experience in the department or specialty line.
Fluent English - Read, write, speak and understand.
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Access required

Nice To Haves

Bachelors Degree
Technical or professional training/degree in Business School
health care experience

Responsibilities

Assists in daily operations of the office.
Subject matter expert and leads the administrative efforts of the department/clinic.
Schedule meetings
Coordinates travel arrangements
Coordinates credentialing/licensing
Submits expenses (Workday)
Documents provider effort distribution (cFTE database, QGenda)
Enters timekeeping (Kronos)
Prepares manuscripts
Prepares and edits memorandums, emails, etc.
Answers (nonclinical) telephone calls and provides communications
Transcription
Event planning and coordination
Prepares, proofs, edits, and collates reports
Uses filing systemfor historical documentation and personnel transitions
Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.