Administrative Assistant (Adult Day Program) - Manhattan

AHRC NYCNew York, NY
3h$39,000Onsite

About The Position

AHRC NYC is looking to hire an Administrative Assistant (AA) for their Manhattan Day Program. The AA position involves a variety of routine administrative functions in support of the day-to-day operations of a work unit. Under direct supervision, the AA performs entry-level administrative activities for a work unit; performs data entry; processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence; responds to requests for information; provides general office assistance; and conducts receptionist duties. LOCATION: Manhattan, 10014 SCHEDULE: Monday-Friday 8:30am-4:30pm (35hrs. per week). SALARY: $39,000 Per Year plus a very generous and comprehensive Benefit Package. See Benefit information below.

Requirements

  • High School Diploma or G.E.D. plus 1 to 3 years of related work experience, or an Associate's or Bachelor's degree with 6 months to 1 year of related work experience.
  • Must have strong computer skills including experience with and knowledge of Microsoft Word, Excel, and Outlook.
  • Must exhibit good administrative skills and knowledge of office procedures and practices, filing systems, and proper telephone and e-mail etiquette.
  • Must have the ability to follow directions and perform a variety of recordkeeping and administrative activities such as Data Entry, with speed and accuracy.
  • Good interpersonal and communication skills are required.

Nice To Haves

  • Experience working with individuals with developmental disabilities preferred.

Responsibilities

  • Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests.
  • Perform a wide variety of recordkeeping activities: prepare and maintain records, logs and filing system pertaining to area(s) of responsibility; check, verify, and file a variety of materials into appropriate file systems.
  • May perform a wide variety of operational support activities: record and verify information related to department, programs, attendance, personnel and/or payroll records; receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; prepare and update routine reports and spreadsheets.
  • May prepare and process invoices in Workplace and reconcile petty cash.
  • May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
  • Assist other support staff with assigned functions as needed; perform related duties as required.

Benefits

  • Full Medical Paid by Company at NO COST TO YOU! (single & family plans)
  • 403(b)
  • 403(b) matching
  • Dental insurance
  • Employee discount
  • Health savings account
  • Life insurance
  • Paid time off (sick, personal and vacation)
  • Professional development assistance
  • Referral program
  • Tuition reimbursement
  • Vision insurance
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