Administrative Assistant-Accounting

DSV

21h•Onsite

About The Position

Support local management in recording financial details for the site, including maintaining financial records, submitting invoices for payment for AP and accurately billing clients for services rendered. The Accounting Assistant provides support to management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative and analytical and research duties. As part of the DSV team, Associates are expected to meet company objectives in the areas of performance, safety, and quality. Associates are also expected to comply with all corporate and site-specific policies.

Requirements

High School Diploma or General Education Degree (GED)
2 years’ experience as an Accounting Assistant
1 year experience in Accounts Receivable/Accounts Payable
Basic understanding of accounting processes and procedures
Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)
English (reading, writing, verbal)
Basic Math and Strong analytical skill set
Effective communication skills
Capable of multitasking and performing general administrative skills
Strong business writing skills needed
High attention to detail
Understanding of accounting processes and procedures

Nice To Haves

College degree in related field
2-3 years’ experience in accounting/bookkeeping/finance
Self-motivated and enthusiastic
Able to work effectively with minimal management guidance/supervision
Good communication and listening skills
Great organizational skills used in planning own work
Good analytical ability
Good problem-solving ability
Ability to work under pressure and meet targets and deadlines
Able to work in a busy office environment that often demands high levels of concentration
Able to respond effectively to changing priorities
Awareness of the provisions of the Data Protection Act and be able to apply these within the organization
Available to work and able to manage high volume workload, especially during month-end close period

Responsibilities

Provides support in addressing issues of a financial nature and provides all relevant information to meet internal demands. This support may include, but is not limited to, any of the following: reporting and control, income management, financial reporting, debt management.
Work closely with the Supervisor, Advanced Financial Analyst and Financial Analyst to ensure smooth operation of all finance/accounting matters
Match invoices to statements and purchase orders to invoices
Ensure swift payment of invoices
Collect and confirm accuracy of all charges and expenses for a file to be billed
Proactively identify and resolve billing related issues
Input accounting data into the accounting system with speed and accuracy
Order and maintain inventory of office and warehouse supplies
Provide support in the production of financial statements and applications, preparation of spreadsheets, reports and correspondence as required
Plan, organize and manage own workload to ensure your contribution to the company's monthly financial reporting process is achieved in a timely and accurate manner
Provide administrative and financial support to the management staff
Handle sensitive and confidential information in a professional, mature, discreet and secure manner
Create and disseminate various financial reports
Manage Accounts Payable process: coordinate purchasing and tracking of vendor invoices through the system and track associated revenue accruals
Financial: Month-end close responsibilities: journal entries, corporate submissions, expense management, budgetary support for cost centers and ad hoc analysis
Prepare month-end journal entries – focused on cost accruals
Effectively communicate with employees, customers, suppliers & others on behalf of site management
Respond to finance related queries
Work with staff on mitigating chargebacks
Publish periodic financial reports, including but not limited to: accounts payable, freight and consumable metrics, to provide department owners and leadership visibility to financial results
May be expected to cross train in other administrative staff functions to support the site and contribute to associate development.
Performs other duties as required.
Work overtime as dictated by business whether mandatory or voluntary.