Accounting Administrative Assistant

Warehouse Direct Inc • Des Plaines, IL

10d • $18 - $21

About The Position

Warehouse Direct is seeking a motivated and detail-oriented Accounting Administrative Assistant who shares our commitment to excellence, innovation, and results.

This entry-level role provides essential support to the Accounting Department, assisting with routine clerical and administrative tasks related to Accounts Receivable and Accounts Payable. The position is ideal for someone eager to gain hands-on experience in accounting operations while building strong organizational, analytical, and professional skills. If you are dependable, eager to learn, and looking to grow your career in accounting, we encourage you to apply.

Requirements

• High school diploma or equivalent required
• Basic computer skills and familiarity with Microsoft Office
• Strong attention to detail and organizational skills
• Ability to follow procedures and meet deadlines
• Willingness to learn accounting processes and systems
• Good communication skills and a positive attitude

Nice To Haves

• Previous office, clerical, or customer service experience a plus but not required

Responsibilities

• Scan and electronically file Accounts Receivable documents
• Batch incoming checks for processing
• Run check tapes and verify totals
• Prepare and send customer invoices and billing statements
• Sort and distribute incoming mail
• Assist with posting customer payments under supervision
• Prepare bank deposits as needed
• File and organize Accounts Payable documents
• Print, sort, and distribute vendor invoices
• Monitor the Accounts Payable email inbox and forward items as needed
• Match invoices with receiving documents and purchase orders
• Assist with basic invoice research and follow-up
• Maintain accurate and organized accounting records
• Assist the accounting team with day-to-day administrative tasks
• Support month-end processes as assigned
• Perform other clerical or accounting duties as needed

Benefits

• Complete Medical, Dental and Vision Insurance
• Recognition Programs
• Flexible Spending Accounts
• Company Paid Basic Life/AD&D
• Short Term Disability
• Accident Insurance
• Critical Illness Insurance
• Hospital Indemnity Insurance
• Identity Theft Protection
• 401(k)
• Paid holidays and generous paid time off
• MDLIVE Telehealth Program
• Bonus programs that include performance sales goals
• Expense Reimbursement Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED