Administrative Assistant - Academic Affairs

Bellin College•Green Bay, WI

53d

About The Position

Responsibilities include, but are not limited to, the following: 1. Supports the work of the Academic Affairs programs. 2.Manages communications for assigned Administrative Leaders (telephone, mail, e-mail, reports, and events). 3.Facilitates meetings and appropriate committee activities including scheduling, arrangements, and minute recording. 4.Generates and maintains the minutes and reports pertinent to academic committee, workgroup, and other forum proceedings. 5.Plans and facilitates comprehensive file management and activities for assigned areas. 6.Works collaboratively with other college personnel to support the department's day-to-day operations. 7.Assists in maintaining and updating College, departmental, and program data including the college website and other student portals. 8.As applicable, prepares written documents and correspondence; composes, edits, and word processes; prepares presentations; and prepares spreadsheets and data files. 9.Supportsthepreparationofdepartmentalandprogrammaticannualbudgetsasassigned. 10.Supports faculty recruitment, orientation, workload assignment, and evaluation processes. 11.Supports the College's affiliations, memberships, and accreditation efforts including required materials, reports, meetings, and site visits. 12.Coordinates appropriate travel arrangements as necessary. 13.Facilitates departmental specific activities as assigned (e.g.: licensure / certification processes, standardized exams, student communication). 14.Supports the award and honor processes related to faculty and students. 15.Supports appropriate committee activities. 16.Assists with a variety of projects as delegated or as appropriate to the position. 17.Participates in self-development activities appropriate to position. 18.Participates in the College-wide efforts related to continuous quality improvement. 19.Interacts and serves as a resource for administrators, faculty, staff, students and visitors and handles all matters in a positive, efficient manner with the expectation of high-quality customer service. 20.Promotes effective and positive working relationships with internal and external customers. 21.Maintainsprofessional confidentiality. 22. Serves as a member of college committees

Requirements

Associate degree for Administrative Assistants or Office Management preferred.
Three to five years prior experience as an administrative support or one to two years' assistant experience with a two-year Associate Degree required.
Demonstrates the ability to work independently and manage multiple tasks and priorities, often with numerous interruptions, while being attentive to detail, accuracy, and confidentiality.
Self-motivated with strong problem-solving skills and ability to be flexible in a changing environment.
Proficient with Internet searching, scanning, database principles along with computer software expertise in the areas of word processing, design and utilization of spreadsheets, data management, presentations, and e-mail (MS Office preferred).
Ability to generate professional appearing word processed documents.

Nice To Haves

Extensive administrative/office experience in a higher education academic or health care setting preferred.

Responsibilities

Supports the work of the Academic Affairs programs.
Manages communications for assigned Administrative Leaders (telephone, mail, e-mail, reports, and events).
Facilitates meetings and appropriate committee activities including scheduling, arrangements, and minute recording.
Generates and maintains the minutes and reports pertinent to academic committee, workgroup, and other forum proceedings.
Plans and facilitates comprehensive file management and activities for assigned areas.
Works collaboratively with other college personnel to support the department's day-to-day operations.
Assists in maintaining and updating College, departmental, and program data including the college website and other student portals.
As applicable, prepares written documents and correspondence; composes, edits, and word processes; prepares presentations; and prepares spreadsheets and data files.
Supportsthepreparationofdepartmentalandprogrammaticannualbudgetsasassigned.
Supports faculty recruitment, orientation, workload assignment, and evaluation processes.
Supports the College's affiliations, memberships, and accreditation efforts including required materials, reports, meetings, and site visits.
Coordinates appropriate travel arrangements as necessary.
Facilitates departmental specific activities as assigned (e.g.: licensure / certification processes, standardized exams, student communication).
Supports the award and honor processes related to faculty and students.
Supports appropriate committee activities.
Assists with a variety of projects as delegated or as appropriate to the position.
Participates in self-development activities appropriate to position.
Participates in the College-wide efforts related to continuous quality improvement.
Interacts and serves as a resource for administrators, faculty, staff, students and visitors and handles all matters in a positive, efficient manner with the expectation of high-quality customer service.
Promotes effective and positive working relationships with internal and external customers.
Maintainsprofessional confidentiality.
Serves as a member of college committees