Administrative Assistant 3 - Innevation Center

Nevada System of Higher Education•Reno, NV

About The Position

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or [email protected]. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. Job Description The University of Nevada, Reno is recruiting for an Administrative Assistant 3 for Manufacture Nevada located at the Innevation Center in Midtown Reno.

Requirements

Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR One (1) year of experience as an Administrative Assistant II in Nevada State service; OR An equivalent combination of education and experience as described above.

Responsibilities

Assist with internal and external workshops, events and meetings, including event planning and coordination.
Prepare documents and files such as flyers, certificates, booklets, memos, letters, spreadsheets, presentations, marketing collateral, and forms using software such as Word, PowerPoint, Adobe Acrobat Pro, InDesign or Photoshop.
Proof-read written and digital content with a keen eye for details and professionalism
Update CRM data related to leads, contacts, accounts, vendor payment status, etc.
Assist with external communications activities using online tools such as Eventbrite, Constant Contact, Webflow, social media, and email.
Process vendor payments, travel expense claims, spend authorizations, costing allocations, effort certifications, hourly time sheets, budgets, cash sales, and purchasing card transaction verifications in Workday.
Retain and maintain records according to grant requirements and UNR policy.
Manage human resource tasks including coordinating recruitments, initiating hires & terminations, entering timesheets, certifying I-9s, etc.
Manage inventory and sensitive equipment.
Complete internal administrative reports as required.
Other duties as assigned.

Benefits

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
Rich retirement plan
Health insurance options including dental and vision
Life insurance, generous annual and sick leave
E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options.
Mountain EAP supports employees (and eligible dependents) through life's difficult moments.
Staff Employees’ Council (SEC) represents all Classified employees.
SEC Grants-in-aid for Classified Employees
The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
Classified Staff Grants-In-Aid Benefit
Classified Employee Family Opportunity Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.
Classified Employee Family Opportunity Program